Apex Virtual COO
Your Business. Our Systems. Scaled Together.
✅ Ready to Step into Your CEO Role for Real?
Running your business shouldn’t mean running yourself into the ground. You’ve built something powerful — but behind the scenes, the systems are scattered, the team is unsure, and your calendar is a disaster.
It’s time to bring in your secret weapon: an Apex Virtual COO.
We provide done-with-you operations leadership to help founders, real estate pros, coaches, and creatives scale — without hiring a full-time executive.
What Is the Apex Virtual COO Program?
A full-service operational partnership designed to remove bottlenecks, streamline your business backend, and get you out of day-to-day chaos.
From systems mapping to team delegation, automation to reporting — we handle your internal world so you can dominate your external one.
🧩 What’s Included:
- ✅ Weekly or Biweekly Strategic Sessions
- ✅ Systems Mapping + Workflow Design (ClickUp/Notion/CRM)
- ✅ SOP Creation + Team Delegation
- ✅ Milestone Tracking + KPI Reports
- ✅ Tech VA + Admin Support (select tiers)
- ✅ Client Portal + Recorded Sessions
A full-service operational partnership designed to remove bottlenecks, streamline your business backend, and get you out of day-to-day chaos.
From systems mapping to team delegation, automation to reporting — we handle your internal world so you can dominate your external one.
🧩 What’s Included:
- ✅ Weekly or Biweekly Strategic Sessions
- ✅ Systems Mapping + Workflow Design (ClickUp/Notion/CRM)
- ✅ SOP Creation + Team Delegation
- ✅ Milestone Tracking + KPI Reports
- ✅ Tech VA + Admin Support (select tiers)
- ✅ Client Portal + Recorded Sessions
🎯 Who This Is For:
- Entrepreneurs scaling past $10K/month and drowning in tasks
- Real estate agents/investors with growing portfolios
- Coaches, creatives, consultants ready to delegate
- CEOs stuck in the weeds of operations
Choose Your Tier:
🧱 Foundation – $3,500/mo
Perfect for solo founders or small teams. Get a starter systems audit, monthly strategy calls, and basic backend builds.
📈 Growth – $6,500/mo
Built for growing businesses who need automation, team delegation, and more hands-on execution support.
🚀 Scale – $9,500+/mo
White-glove support for CEOs with multiple offers or teams. Weekly ops calls, metrics dashboards, and full leadership-level strategy.
Tier 1: Foundation
$3,500
per month
First payment of $10,500
🔹 Best for solopreneurs or freelancers with 1–2 contractors
✅ Business Audit + Strategic Growth Plan (30 days)
✅ ClickUp + Notion Setup
✅ Weekly Ops Support (4 hours/month)
✅ SOP Starter Kit
✅ CRM Pipeline Setup
✅ 1 Monthly Strategy Call
💵 $3,500/month | 3-month minimum
✅ Business Audit + Strategic Growth Plan (30 days)
✅ ClickUp + Notion Setup
✅ Weekly Ops Support (4 hours/month)
✅ SOP Starter Kit
✅ CRM Pipeline Setup
✅ 1 Monthly Strategy Call
💵 $3,500/month | 3-month minimum
Tier 2: Growth
$6,500
per month
First payment of $19,500
🔹 Best for small teams and online service providers building systems
✅ Everything in Foundation, plus:
✅ Monthly Metrics Dashboard (Leads, Rev, Tasks)
✅ Team Hiring Support (VA, PM, Sales Rep)
✅ Quarterly Planning Workshops
✅ Project Management Setup & Delegation
✅ 4 Hours/Week Implementation Support
💵 $6500/month | 3-month minimum
🚀 Most Popular
✅ Everything in Foundation, plus:
✅ Monthly Metrics Dashboard (Leads, Rev, Tasks)
✅ Team Hiring Support (VA, PM, Sales Rep)
✅ Quarterly Planning Workshops
✅ Project Management Setup & Delegation
✅ 4 Hours/Week Implementation Support
💵 $6500/month | 3-month minimum
🚀 Most Popular
Tier 3: Scale
$9,500
per month
First payment of $28,500
🔹 For agencies and coaches scaling to 7-figures with active team
✅ Everything in Growth, plus:
✅ Team Training & SOP Management
✅ Slack + Client Communication Systems
✅ Commission Structure Setup
✅ Department-Level Reporting
✅ Revenue & Capacity Forecasting
✅ Dedicated Ops Consultant (10–12 hrs/week)
💵 $9,500+/month | 3-month minimum
🔥 Best for teams of 3–10+ staff or contractors
✅ Everything in Growth, plus:
✅ Team Training & SOP Management
✅ Slack + Client Communication Systems
✅ Commission Structure Setup
✅ Department-Level Reporting
✅ Revenue & Capacity Forecasting
✅ Dedicated Ops Consultant (10–12 hrs/week)
💵 $9,500+/month | 3-month minimum
🔥 Best for teams of 3–10+ staff or contractors
🗓 How It Works
- Book your free strategy call
- Choose your tier + complete onboarding
- Receive your Apex Systems Map™ and next steps
- We handle operations. You scale.
🔥 Bonuses for New Clients
- Free "CEO Operations Toolkit" (Template Bundle)
- Exclusive Client Portal Access
- SOP Library + Tools
👇 Ready to Scale Without Burnout?
Click below to book your free strategy session and get your business backend under control.
Frequently Asked Questions
Q: How quickly can we get started?
A: Most clients begin within 72 hours of booking a strategy call and completing their onboarding form.
Q: Is there a contract?
A: No long-term contracts. Our Virtual COO Program is month-to-month with flexible upgrades or pauses.
Q: What industries do you work with?
A: We specialize in real estate, coaching, consulting, service providers, and small business CEOs scaling past $10K/month.
Q: What tools and platforms do you set up?
A: ClickUp, Notion, GoHighLevel, Google Workspace, Calendly, Zapier, and more depending on your needs.
Q: Can you help train my team?
A: Yes. We create SOPs and offer team walkthroughs as part of the setup. Select tiers include team onboarding support.
Q: What happens after onboarding?
A: You’ll receive an Apex Systems Map™, a shared dashboard, and milestone plan. Then we implement, refine, and scale your systems with you.
👇 Ready to Scale Without Burnout?
Click below to book your free strategy session and get your business backend under control.