The Hart + Harper Wedding Planning Toolkit

The Wedding Planning Toolkit | Your vision. Your day. Perfectly planned.

Everything you need to plan your wedding with confidence: a beautiful interactive guide, a complete Google Sheets planner, and 50+ AI prompts for expert help at every step.

Planning a wedding is one of the most exciting things you’ll ever do. It is also one of the most overwhelming. The Hart + Harper Wedding Planning Toolkit gives you a professional-grade planning system that keeps you organised, on budget, and completely in control from the moment you say yes.

This is not a generic PDF checklist. This is a complete two-part system designed by a wedding coordinator with real couples in mind.

WHAT’S INCLUDED

Part 1: The Interactive Toolkit (HTML file)

An interactive guide that opens in any browser on your laptop, phone, or tablet. Think of it as your always-open wedding planning companion. Inside you’ll find:

• A full overview of every planning phase and what’s included in your toolkit

• 50+ expertly written AI prompts across 8 categories: vows, budget, styling, speeches, vendor management, logistics, invitations, and honeymoon

• One-click buttons to open each prompt directly in Claude or ChatGPT for instant, personalised guidance

• A clear how-to guide so you know exactly how to use every part of this system

Part 2: The Google Sheets Wedding Planner (XLSX file)

Upload to Google Drive and open with Google Sheets (free). This is where all your wedding data lives and saves automatically. Six fully formatted, formula-ready tabs:

• 💍 Dashboard: your wedding details and live budget summary at a glance

• ✅ Master Checklist: 60+ tasks organised across 7 timeline phases from 12 months out to your wedding day

• 💰 Budget Tracker: 30 categories with columns for quoted, budgeted, deposit paid, and balance due, all auto-calculated

• 👥 Guest List & RSVP: manage 100+ guests with live counts for attending, declined, and awaiting response

• 📞 Vendor Contacts: 23 vendor types with contract and deposit tracking

• ⏰ Wedding Day Timeline: a minute-by-minute schedule from getting ready through to your grand exit

HOW IT WORKS

The HTML Toolkit is your reference hub and AI prompt library. It opens in any browser, with no internet required to open it, no account needed, and no app to download. You keep it bookmarked or saved on your desktop and open it any time you need guidance or want to use an AI prompt. It does not store data. It is your guide, not your planner.

The Google Sheets Planner is where all your actual planning data is saved. Upload the file to Google Drive, open it in Google Sheets, and everything saves automatically to your Google account. Share it with your partner or wedding coordinator in one click. Access it from any device, anywhere.

Together, these two files give you a professional planning system that would typically only be available to couples working with a coordinator.

WHO IS THIS FOR?

This toolkit is perfect for you if you are:

• Newly engaged and have absolutely no idea where to start

• Partway through planning and feeling like things are getting away from you

• Working with a tight budget and can’t afford a full-time coordinator

• Someone who wants to be organised and in control without being overwhelmed

• Planning a wedding in Australia or anywhere in the world

HOW TO USE YOUR AI PROMPTS

The AI prompts are one of the most valuable parts of this toolkit. Each prompt is fully written and ready to use. You simply fill in your personal details (shown in brackets), then either copy and paste it into Claude or ChatGPT, or click the one-click button to open your AI directly with the prompt pre-loaded.

Both Claude and ChatGPT have free versions that work perfectly. You do not need a paid subscription to use these prompts.

Examples of what you can do with the AI prompts:

• Write your personalised wedding vows in your own voice

• Get a recommended budget breakdown for your specific guest count and location

• Have a maid of honour speech written based on real stories and memories

• Create a detailed wedding day run sheet with vendor arrival times

• Draft a floral brief to give your florist

• Get honeymoon destination recommendations tailored to your travel style

WHAT YOU RECEIVE AFTER PURCHASE

Immediately after purchase you will receive an email with a download link. Your download contains:

1. Hart_Harper_Wedding_Toolkit.html: open this in any browser (Chrome, Safari, Firefox)

2. Hart_Harper_Wedding_Planner.xlsx: upload this to Google Drive and open with Google Sheets

No app downloads. No subscriptions. No ongoing fees. Yours to keep forever.

This toolkit is built because I know what it feels like to be engaged, excited, and completely overwhelmed all at once. As a wedding coordinator and event stylist, I’ve seen couples spend thousands on planning support that could have been avoided with the right tools and the right guidance from the start.

This toolkit is that guidance, at a fraction of the cost, available the moment you need it, any time of day.

Congratulations on your engagement. Let’s plan something beautiful ❤️

Hart + Harper