FLEX OS — Fitness & Coaching Management System

You didn't open a gym to spend your evenings 

chasing payments on WhatsApp.

Most gym owners and fitness coaches are losing 

money every single month not because they 

don't work hard, but because they have no system.

Expired memberships nobody noticed.

Payments that slipped through.

Attendance nobody tracked.

Clients who disappeared because nobody followed up.

FLEX OS fixes all of that.

WHAT IS FLEX OS?

FLEX OS is a complete business operating system 

built inside Notion — designed specifically for 

gym owners, fitness studios, and online coaches 

who want to run a professional operation without 

hiring an admin team.

One system. Everything in one place.

Works for in-person gyms AND online coaching.

WHAT'S INSIDE?

👥 Members & Clients Database

Full profiles — name, photo, membership type, 

location, timezone. Works for local members 

and worldwide online clients.

💳 Memberships Tracker

Monthly, 3-month, annual, online, drop-in — 

all tracked with start/end dates and renewal 

alerts so no membership ever expires unnoticed.

💰 Payments Tracker

Every payment logged — MAD, USD, EUR, GBP. 

Cash, CIH, PayPal, Wise, Stripe. Know exactly 

who paid and who didn't.

✅ Attendance System

In-person check-ins and online session tracking 

per member. Full history. No more paper registers.

🏋️ Classes & Coaches

Yoga, Boxing, HIIT, Zumba, Personal Training — 

linked to coaches with schedules, capacity, 

and Zoom links for online sessions.

🎯 Leads Pipeline

Public registration form → auto-captured leads 

→ one click to enroll. Never lose a prospect again.

📊 Admin Dashboard

Real-time KPIs — active members, revenue, 

attendance rates, unpaid memberships. 

Everything at a glance.

AI + AUTOMATIONS INCLUDED

🔔 Membership Renewal Alert

Automatic message sent 7 days before 

membership expires. Members renew. 

You earn more.

💌 Payment Reminder

On the 1st of every month, pending members 

get a reminder automatically. You stop chasing.

🚨 Absence Alert

Member gone for 2 weeks? You get an automatic 

alert so you can reach out before they quit.

📄 AI Monthly Progress Reports

Every month, Gemini AI generates a personalized 

progress report per member — attendance, 

payments, performance. Zero effort from you.

SETUP + TRAINING INCLUDED

This isn't just a template you figure out alone.

We set up the entire system inside your Notion 

workspace. Your real data. Your branding. 

Ready to use from day one.

Then we train you — live, 2-hour session — 

so you and your team know exactly how to 

use every feature.

+ 1 month of support after launch.

Direct access. Real answers.

WHO IS THIS FOR?

✔ Gym & fitness studio owners

✔ Personal trainers & online coaches

✔ Yoga, boxing & martial arts studios

✔ Pilates & wellness centers

✔ Any coach managing 10–200+ clients

No subscriptions. No monthly fees.

You pay once. You own it forever.

THE RESULT

A gym or coaching business that runs itself —

so you can focus on what you actually love:

training people and changing lives.

Stop managing your business manually.

Build it on a system that works while you sleep.