As a business owner or freelancer, invoicing is a pivotal aspect of your daily life. It is not just about sending bills to your clients, it is a fundamental process that ensures your hard work pays off.
So, why should your business opt for invoice software?
Manual invoicing can be time-consuming and error-prone. According to Skynova, 66% of businesses find themselves dedicating over five days a month to processing their invoices and entering 57% of invoice data manually. The invoicing process consumes a considerable amount of time and as a business owner, you are well aware that time translates directly to money.
That is where automated invoicing software comes into play, not only streamlining billing operations but also offering the added benefit of facilitating efficient tax deduction and accounting processes. In this article, we will explore the best-rated and most widely used invoicing software that will help you streamline your billing operations.
The Features Best Invoice Software Must Have
When choosing the right invoicing software, you should analyze what you aim for by using it, what is your budget, and what kind of features you expect to use. There are many great invoicing and billing tools on the market, so choose software that meets the needs of your business and your clients.
Nevertheless, there are some key attributes to look for before making a decision:
- Simple Invoice Creation: Look for a user-friendly tool to generate invoices quickly.
- Customization of Invoices: Best invoice software should allow you to personalize invoices with your logo or tailored message and pre-designed presentation themes.
- Mobile Accessibility: A Mobile App is very beneficial for creating invoices on the go.
- Invoice Tracking: Find a tool to track your invoice status in real time.
- Expense Management: Great invoice software can also help you to maintain a healthy cash flow.
- Reporting and Analytics: Another helpful feature that gives you an insight into your income, expenses, and outstanding invoices.
- Robust Security: Choose invoice software with robust security features, including encryption, secure storage, user access controls, and ensure that it has an SSL certificate for secure data transmission.
The Best Rated Invoice Software (according to Google Play)
Now that we explored the key features the best invoice software should have, let's focus on the top-notch solutions for invoicing and billing according to user rating. The chosen invoicing software are your guide to choose not only according to the above-mentioned attributes but also according to user-approved experience.
Invoice software
User rating
Billdu
4,8 out of 5
Invoice Ninja
4,7 out of 5
Invoice2go
4,6 out of 5
QuickBooks
4,5 out of 5
FreshBooks
4,3 out of 5
Wave
4,1 out of 5
In the next paragraphs, we will have a closer look at each one of the chosen software and analyze their advantages, pricing, and compare them. The goal of this article is to help you choose the best invoice software that meets your individual preferences and the unique requirements of your business, whether you are a small business owner, freelancer with a personal brand, or owner of a corporation.
Billdu
Billdu emerges as the best-rated online invoice software and mobile app. It is renowned for its intuitive interface, making the software accessible to both tech-savvy individuals and those new to digital invoicing. Billdu is a professional small business invoice software, but it is much more than that. Billdu distinguishes itself from concurrence due to its user-friendliness, automation, and time-saving features.
Best Features:
- Easy and quick Invoice Creation Accessible From Anywhere.
- Expense Tracking and Analytics of Your Cash Flow.
- User-Friendly Interface and Customer Service.
- Allows Invoice Customization.
Pricing
- Billdu offers a free version with basic features.
- Subscription plans start at $3,99/ month.
Review
- “ This app makes it very easy for me to create invoices on the fly.” (Tracy, August 2023)
Invoice Ninja
Invoice Ninja is a dynamic invoice and billing software that helps to streamline financial processes. It is designed to fit diverse businesses thanks to its invoice personalization. Invoice Ninja provides flexibility and functionality needed in every business field. It specifically arises from being an open-source software, therefore ensuring transparency.
Best Features:
- Customizable Templates to Personalize Your Invoices.
- Transparent Expense Management.
- Time Tracking Features to Record Billable Hours.
- Easy-to-Learn and Quick Invoice Generation.
Pricing
- Invoice Ninja offers a free version with limited features.
- Subscription plans start at $100/ year.
Review
- “ Excellent dashboard, easy to use” (Scott, July 2023)
Invoice2go
Invoice2go is an online invoice software that simplifies your billing process. The platform goes beyond basic invoicing, offering a suite of features that help you manage your finances seamlessly. Invoice2go stands out for its scalability and privacy for both freelancers and bigger businesses.
Best Features:
- Scalable Solution for Growing Businesses.
- Reporting and Analytics Tools and Seamless Expense Tracking.
- Quick and Easy Invoicing Process.
- Easy to Customize the Invoices.
Pricing
- Invoice2go offers a free trial of every paid plan.
- Subscription plans start at $59,99/ year.
Review
- “ The invoices look professional and match my branding.” (Trice, August 2023)
QuickBooks
QuickBooks is a widely used invoicing and accounting software. It is a comprehensive invoice software that helps freelancers and businesses to manage their finances effortlessly and effectively. While certain features might be difficult to learn, once mastered, you can fully utilize the app. QuickBooks is specific for being accountant-friendly, it is often used by bookkeepers.
Best Features:
- Strong Invoicing and Payment Features.
- Accountant-Friendly and Secure.
- Versatile and Scalable Pricing Plans.
- User-Friendly Interface.
Pricing
- QuickBooks pricing is scalable according to the size of the business.
- Subscription plans for individuals start at $15/ month.
Review
- “ QuickBooks works seamlessly with my accountant and I am able to do all my own bookwork and payroll easily” (Andrew, August 2023)
FreshBooks
FreshBooks is an online cloud-based invoicing software designed primarily for small businesses, freelancers, and service-based professionals. FreshBooks is known as easy-to-learn software that aims to streamline financial processes for small businesses. It differentiates from other apps by using a client portal, where clients can view their invoices and interact.
Best Features:
- Client Portal.
- Estimates and Proposals Creation.
- Time Tracking Tools to Log Billable Hours.
- Integration Capabilities with Third Party.
Pricing
- Free trial available.
- Subscription plans start at $11,50/ month.
Review
- “ Great, enjoying being able to take care of all of my invoicing at one time.” (Suzy, September 2023)
Wave App
Wave App is an invoicing software designed to simplify the financial aspects of running a small business or freelancing. It includes essential functionalities such as customizable invoicing, expense tracking, intuitive reporting tools, and seamless collaboration with clients during viewing and paying invoices. One notable feature of Wave is its commitment to being free for users, making it an attractive solution for startups and small businesses.
Best Features:
- Free Invoice Software.
- Expense Tracking.
- Receipt Scanning.
- Bank Account Reconciliation.
Pricing
- Wave offers invoicing and accounting free.
- Individual pricing plans for specific features.
Review
- “ Great App. Simple, fast, effective.” (Rebecca, September 2023)
Conclusion
In the end, we believe that we have successfully conveyed the significance of integrating invoice software into your business operations, considering nuances of tax systems like VAT. Now that you have explored the key features, benefits, specifics, and pricing of each invoice software, it should be easier to find the best-fitting option to elevate the financial management of your business.
Choose wisely, according to the specific needs of your business, and let efficiency and ease define your invoicing experience. Download the invoice software of your choice today and scale up your business.