Privacy Policy

Last Updated: May 2025

This Privacy Policy governs how ᴠᴇɴᴅᴇᴛᴛᴀ復讐 ("we," "us," or "our") collects, uses, discloses, and protects your Personal Information when you use our commission-based Anime Music Video (AMV) editing community website (the "Site"). By accessing the Site, submitting commissions, or participating in the community, you agree to the terms outlined below.

1. Information We Collect

We collect information in accordance with the Privacy Act 1988 (Cth) and Article 4 of the EU General Data Protection Regulation (GDPR):

A. Personal Information

• Contact Data: Name, email address, and communication content (voluntarily provided via contact forms, newsletters, or user submissions).
• Account Data: Usernames and passwords (if registration features are enabled). Messages exchanged via email, contact forms, or direct messaging tools related to commission requests.
• Payment Records: Transaction histories, invoices, and billing addresses (processed securely through third-party gateways like PayPal).

B. Community Participation Data

If you create an account or engage with community features (e.g., Discord forums, comments):

• Profile Information: Username, profile picture, and biographical details (optional).
• User-Generated Content: Comments, forum posts, or uploaded AMV drafts.
• Technical Data: IP address, browser type, device identifiers, and usage analytics (via tools like Google Analytics).

C. Automated Data

Cookies and similar technologies track site functionality (e.g., login sessions) and analyze traffic patterns. For details, refer to our Cookie Policy.

2. How We Use Your Information

We process your data lawfully and transparently for the following purposes:

• Commission Fulfillment: To create, revise, and deliver commissioned AMVs as per client agreements.
• Payment Processing: To securely complete transactions and maintain financial records.
• Communication: To respond to inquiries, provide project updates, and resolve disputes.
• Community Management: To moderate forums, enforce community guidelines, and personalize user experiences.
• Site Improvement: To analyze traffic, fix technical issues, and optimize features.
• Legal Compliance: To meet tax obligations, respond to lawful requests (e.g., court orders), or investigate fraud.

3. Legal Basis for Processing (GDPR)

For EU/UK users, we rely on:

• Contractual Necessity: Processing data to fulfill commission agreements (e.g., delivering AMVs).
• Consent: Sending newsletters or enabling non-essential cookies (you may withdraw consent anytime).
• Legitimate Interests: Moderating the community, preventing fraud, and improving site performance.

4. Data Sharing & Third Parties

We disclose your information only as necessary:

• Payment Processors: Services like PayPal or Stripe handle transactions independently—review their privacy policies for details.
• Cloud Storage: Commission files (e.g., video drafts) may be stored on platforms like Google Drive or Dropbox.
• Analytics Providers: Tools like Google Analytics collect anonymized usage data to improve the Site.
• Legal Authorities: If required by law or to protect our rights, users, or the public.

5. Your Rights

A. Access & Control

You may:

• Request a copy of your Personal Information.
• Correct inaccuracies or delete non-essential data.
• Withdraw consent for marketing or cookies.
• Object to processing based on legitimate interests.

B. Commission-Specific Rights

• Request deletion of commission details after project completion, unless retained for legal/financial compliance.
• Opt out of public showcases of your AMV (if applicable).

Submit requests to smallymtg@gmail.com. We will respond within 30 days.

6. Data Security

We implement safeguards including:

• Encryption for sensitive data (e.g., payment details).
• Restricted access to commission files and client information.
• Regular software updates to address vulnerabilities.

Despite these measures, no online platform is entirely risk-free.

7. Data Retention

We retain data only as long as necessary:

• Commissions: Project details and communications are stored for 5 years for tax/legal purposes.
• Community Accounts: Inactive accounts may be deleted after 2 years.
• Payment Records: Retained for 7 years per financial regulations.

Anonymized analytics data is deleted after 26 months.

8. International Transfers

Data may be transferred to and processed in countries outside your jurisdiction (e.g., U.S.-based payment processors). We use GDPR-approved safeguards (e.g., Standard Contractual Clauses) where required.

9. Children’s Privacy

The Site is not intended for users under 16 (or 13 under COPPA). We do not knowingly collect data from minors.

10. Policy Updates

Material changes will be notified via Discord announcement (for active clients) and a 30-day Site banner. Continued use constitutes acceptance.