School RFID Entry Management

Parents and teachers, no more guessing and worrying.

With our School RFID Entry Management Program, parents receive real-time notifications the moment their child enters or leaves the school.

The RFID Entry Management System is a comprehensive desktop application developed to help schools and academic institutions efficiently manage and monitor student movement in and out of campus premises. By utilizing RFID technology, the system allows for quick, contactless entry logging and offers automated email notifications to parents, providing peace of mind and real-time updates.

This is an overview of the system's functionality, its advantages, and the underlying technologies that make it a reliable solution for managing school entry access.

System Overview

The application features a user-friendly graphical interface, with the following core functionalities:

1. RFID Reading Integration: Students are issued RFID cards. When scanned, the card sends a unique identifier to the system which then logs the student's IN or OUT status automatically.
2. Email Notifications: Parents receive real-time notifications when their child enters or leaves the school.
3. Student Data Management: The system supports adding, editing, browsing, and deleting student information. Each record includes name, address, parent name, RFID tag, email, level, and department.
4. Weekly Logs History: School staff can review and export the past week of student logs. Database are auto refresh to ensures up-to-date data without needing to restart the app.
5. Data Security and Licensing: The program includes encrypted license validation and enforces machine-bound activation with time-limited usage (e.g., one-year license).

Benefits of RFID Entry System in Schools

1. Enhanced Student Safety: By logging each student's entry and exit, school administrators can ensure all students are accounted for. Any abnormal movement can be detected instantly.
2. Real-Time Parental Notifications: With automated email alerts, parents are kept informed of their child's attendance, improving transparency and trust.
3. Contactless & Fast Identification: RFID technology allows for quick student verification without the need for physical contact, reducing bottlenecks during peak entry and exit times.
4. Reduced Manual Workload: Eliminates the need for manual attendance recording and data entry. Logs are automatically created and stored in the database.
5. Centralized Database Management: All student data and entry logs are stored locally in an encrypted database. Administrators can search, filter, and export logs for reporting.

Database & Record Keeping Features

• Encrypted SQLite Database: The system uses a local encrypted database to store all student information and entry logs. This ensures data security and compliance with privacy standards.
• 2-Months Log Retention: The application automatically purges logs older than one month to ensure performance and maintain storage efficiency.
• Weekly Log History Export: Administrators can easily export logs to CSV files for reporting or backup purposes.
• Student List Export: Full student records can be printed or exported, making it easy to create reports or perform audits.

System Requirements

o    Windows 10 or later

o    USB RFID reader (EM/ID card support)

o    RFID cards (125KHz Proximity ID)

o    A monitor with a minimum resolution of 1920 x 1080

o    Internet connection (for email notifications)

Summary:

✔ Instant email alerts to parents 📱

✔ Automated attendance tracking and database 🕒

✔ One-time payment, no monthly dues 💵

✔ Weekly student attendance report to parents 👥

✔ Daily section attendance report to adviser 👩‍💼

✔ Automated per month filled SF2 report to adviser 👨‍💼

✔ 2 months data storage 📀

✔ Realtime profile query report 📑

✔ Data query can be exported to Excel 📊

✔ Data query can be printed out 🖨

✔ Database secure and encrypted 🛡

✔ 1-year license activation 💻

✔ A safer, smarter school environment 🏫

Conclusion

The RFID Entry Management System is a practical, secure, and scalable solution for modern educational institutions. It is not only enhances school safety and accountability but also fosters better communication between the school and parents. With built-in logging, encryption, and license management, it offers a robust foundation for managing school entry access and student monitoring.

By implementing this system, schools can improve efficiency, reduce administrative overhead, and promote a safe and transparent learning environment.

Because when it comes to your child’s safety, every second matters. 💙