EU AI Act SME Starter Kit 2026 — Risk Classification, Obligations Map, AI Inventory Register & Transparency Notices (PDF · DOCX · Excel)

The EU AI Act, made operable for a small business

The EU AI Act (Regulation (EU) 2024/1689) regulates AI by risk, not by industry — and it reaches you as a user of AI even if you build nothing yourself. Prohibited-use and AI-literacy duties are already in force; transparency and high-risk obligations apply from 2 August 2026. Most SMEs have no clear picture of where they stand. This kit fixes that.

What you get (one ZIP, six files)

• Risk-Classification Checklist — PDF and editable Word. A guided, five-gate decision tree that takes any AI system from "is this even in scope?" through prohibited (Article 5), high-risk (Article 6 / Annex III), transparency (Article 50) and general-purpose-AI dependency — in language an operator actually uses, with a role primer (provider vs deployer vs importer vs distributor).
• Obligations Map — a single reference for who must do what, by role and tier, with the application dates that bind you (2 Feb 2025, 2 Aug 2025, 2 Aug 2026, 2 Aug 2027) and the Article 62 SME relief you can lean on.
• AI Inventory Register — a working Excel spreadsheet, not a screenshot: dropdowns for role, tier, status and transparency duty; conditional formatting that colours prohibited/high-risk/minimal automatically; an auto-numbering column; a review-overdue alert; and a live summary panel counting systems by tier.
• Transparency Notice Templates — copy-and-adapt disclosures for chatbots, AI-generated content and deepfakes, with short and long versions and placement notes, mapped to Article 50.
• 90-Day Implementation Roadmap — a phased plan (See it · Control it · Prove it) with week-by-week actions and outputs.

How to use it

Download and unzip instantly. Run each AI system or use case through the checklist and record it in the register. Apply the relevant transparency notices. Then work the 90-day roadmap to a defensible, documented baseline.

• Localized for the EU. Every reference is to the actual Regulation, including the Article 27 FRIA trigger (covered in depth in our separate FRIA & AI Policy Pack).
• Clear about scope. These are operational templates that structure the work. They are not legal advice and do not guarantee compliance; engage a qualified professional for legal questions specific to your organisation.
• Made transparently. Built by frontier AI, checked by an independent AI reviewer, and backed by a named human — Tomás Dostal Freire, 15+ years in technology leadership (ex-CIO & Head of Business Transformation at Miro; earlier Netflix, Google, Booking.com), based in Amsterdam. If a file doesn't work as described, message me and I'll make it right.
• Instant download. File-issue guarantee — if anything doesn't work as described, message me and I'll fix or replace it.

Instant download. Made in the EU for the EU. Quality guaranteed.