Esthetician Client Forms Bundle: Fillable Intake, Facial Consent and Skin Consultation Forms + Client Tracker

Keep your skincare studio paperwork calm, clear and in one place. This bundle gives you 22 fillable pages for every step of a client's visit, from the first intake form and skin consultation to the rebooking card, plus a client tracker spreadsheet that shows who is due for their next facial.

Type your studio name and contact details once at the top of any form and they fill in on every form and reminder card. Use it on screen in a free PDF reader, or print and write by hand.

WHAT'S INSIDE (22 PAGES)

New clients

- Esthetician client intake form

- Skin health questionnaire (simple checkboxes and yes or no questions)

- Skin analysis and consultation form: skin type, Fitzpatrick type, what you see, a numbered face map and the treatment plan

Consent and policy templates

- Facial service consent and release

- Chemical peel and advanced treatment consent for peels, microdermabrasion, dermaplaning and LED, with a patch test line and a box for product, strength and layers

- Photo and social media release

- Cancellation, no-show and late policy, with blanks for your own notice times, fees and deposit terms

Appointment day

- Facial treatment record: face chart plus a step table for cleanse, exfoliate, steam, extractions, mask, massage, serum, moisturizer, eye and lip and SPF

- Quick facial notes (3 per page) for consultations or fast records

- Appointment notes (2 per page)

- Home care and product record: morning and evening routine plus the products you recommend over time

- Reaction and incident report

Records

- Client record card

- Daily appointment log

- Weekly appointment book

- Monthly client tracker

For your clients

- Service menu with editable treatment names and blank times and prices

- Aftercare note cards (4 per page) with editable headings, so you write your aftercare in your own words

- Rebooking reminder cards (10 per page, business card size)

- Gift certificates (2 per page)

Plus a cover and a start here page.

CLIENT TRACKER SPREADSHEET

- Works in Excel and Google Sheets (upload the file to Google Drive and open with Sheets)

- Clients sheet with skin type, Fitzpatrick type, main concerns, last skin analysis, automatic visit count, last visit, next due date and an Overdue / Due soon status

- Appointments sheet: pick a client ID and the client name and usual price fill in for you

- Monthly summary of visits, sales, new clients and rebooking rate

- US edition (MM/DD/YYYY) and UK/EU edition (DD/MM/YYYY)

TWO EDITIONS

- US Letter, US spelling (esthetician)

- A4, UK spelling (aesthetician and therapist)

ABOUT THE CONSENT TEMPLATES

The consent and policy pages are short, plain templates with blank spaces for your own terms. They are not legal advice. Have your own policies reviewed for your local rules before you use them. The health questions are simple checkboxes for your client to tick, the skin analysis records what you see, and the aftercare cards come with headings only, so the advice your clients get is always your own.

GOOD TO KNOW

- Instant digital download (one ZIP with both PDFs and both spreadsheets). No physical item will be shipped.

- Fillable fields work best in free Adobe Acrobat Reader. Some browser viewers and phone apps may not save typed text.

- The FILLED EXAMPLE pages in the photos show sample text only. Your download comes blank.

- For use in your own skincare business. Please do not resell or share the files.

- Colors on screen and in print can vary a little.

- Questions? Email saijarvis@mail.grokbot.com and we will help.

How this was made

Designed by Lotus & Tulip with the help of AI tools. Every page is reviewed, edited and checked by hand before it goes into your download.