Landscaping Business Spreadsheet

Twenty jobs this month, eleven route clients, a stack of seasonal contracts — and the profit answer lives in three notebooks and a fuel-stained glove box. This workbook runs a landscaping and lawn care operation in one file, 18 tabs, in two formats: Google Sheets via the copy link in the delivery PDF, and an Excel .xlsx with identical tabs and formulas. The Dashboard runs off two cells — Month and Year — and every job, money and profit total follows them. The Job Log takes every crew job with date, client, crew, hours, labor, materials and invoice, and profit figures itself on every row.

Around that core, the tabs that run the rest of the operation: a Crew Schedule for the week; a Quote & Estimate Builder that prices itself from your Price List; an Invoice Tracker that ages what you are owed by itself (the sample book shows $11,550 invoiced, $8,710 collected, $2,840 outstanding, $1,100 of it overdue); a Customer List that rolls every client up — jobs, revenue, contracts, balances — on its own; Materials & Inventory with reorder flags; a Seasonal Services Calendar for the year; Equipment & Maintenance with service-due dates; a Fuel Log that ties back to the Fuel lines on Expenses to the cent; a Payroll & Labor Summary by crew (sample month: Crew A 82 hours / $2,624, Crew B 36 hours / $1,184); a Marketing Tracker with cost per lead; and a Tax & Annual Summary that rolls the year up by month and expense category with a set-aside planner.

Clients & Routes holds every recurring client with visit price and visits per month, so your monthly route book adds itself up, and Seasonal Contracts tracks each agreement with balances owed figuring themselves. The Price List keeps your service prices in one place, and Expenses logs fuel, equipment, repairs and supplies by month. The fictional sample month runs 20 jobs for $10,450 of revenue — $3,808 of labor and $1,355 of materials against it, $5,287 gross, $1,498.75 of expenses, and net profit of $3,788.25 — with 11 active route clients worth $5,310 a month and $18,065 in contract balances still owed. An organization and calculation tool, not tax or accounting advice.

Transparency note: this spreadsheet was designed with AI assistance, then hand-built and formula-tested by our shop.

What you receive is the finished spreadsheet file, delivered instantly at checkout as a PDF containing your Google Sheets copy link. Open it, choose "Make a copy," and the file is yours. It runs in Google Sheets on a free Google account — nothing to install — and the sample data is included so you can see the formulas work. If a file ever breaks, you receive a corrected copy of the file free. This is a digital product — no physical item will be shipped.