Wedding Venue Rental Profit Tracker

Wedding Venue Rental Profit Tracker Excel - offerings and rates, bookings log, expenses, and a monthly P and L dashboard. Know what every booking actually pays - and whether the month actually made money.

Built for venue owners who need to know, booking by booking and date by date, what a rental is really worth per day - without accounting software. If a discounted weekday wedding is quietly eating the calendar, this workbook shows it before the next quote.

WHAT'S INCLUDED (6 sheets):

- Offerings and Rates - event / client, package / space, booking value, days, rate per day, extras revenue, total revenue, and direct cost for every booking. Change a price and the rate and totals update.

- Bookings Log - date, event / client, booking, days, rate, amount, and whether it was billable for every booking. Main-booking rates are pulled from sheet 1 by formula; extras are priced per booking.

- Expenses - labor, supplies, maintenance, insurance, marketing, utilities and other overhead, with a monthly cost for each.

- Monthly P and L - revenue, direct cost, labor, supplies, maintenance, insurance, marketing, utilities and other expenses by month, Jan-Dec, with net profit and margin. Revenue is a formula from the Bookings Log; direct cost is a formula from sheet 1.

- Dashboard - total revenue, bookings, days, billable vs non-billable days, capacity used, average rate, direct cost, expenses, net profit and margin, best and weakest bookings, revenue by booking, costs by category, and days by booking.

- Cover and How to Use - start here. Yellow cells are the only ones you edit.

EXAMPLE DATA (October 2026 - replace with your own numbers):

- 12 offerings; booking values 71,100; extras revenue 4,400; total revenue 75,500; direct cost 12,400.

- 21 booked days; 34 days logged (33 billable, 1 non-billable); capacity used 54.8 percent; average rate per billable day 2,287.88.

- Overhead 10,830; total expenses 23,230; net profit 52,270; net margin 69.2 percent.

- Best booking by revenue: Thompson Wedding, 12,400. Best rate: Garcia Wedding, 4,300.00 per day. Lowest rate: Lakeside Bridal Shower, 1,800.00 per day.

HOW IT WORKS:

1. Download the Excel file instantly after purchase.

2. On sheet 1, enter each booking's package / space, booking value, days, extras revenue, and direct cost. Rate per day and total revenue fill in by formula.

3. On sheet 2, add a row per booking: date, name (spelled exactly as on sheet 1), booking, days, rate, and whether it was billable. Amount fills in by formula. Main-booking rows pull the rate from sheet 1.

4. On sheet 3, enter each month's labor, supplies, maintenance, insurance, marketing, utilities and other costs.

5. On sheet 4, enter expenses each month, then check capacity, direct cost, and net profit on the Dashboard.

HOW THE NUMBERS WORK:

Rate per day is booking value divided by days. Total revenue is the booking value plus extras revenue. Average rate per billable day is total revenue divided by billable days. Capacity used is days logged divided by available capacity (62 in October). Net profit is revenue minus direct cost and all overhead categories - before the owner's own pay, which comes out of profit as drawings.

WHO IT'S FOR:

Venue owners and small event-space operators who rent one or two spaces and price by the day.

PLEASE NOTE:

- Instant digital download. No physical item ships.

- Works in Microsoft Excel and Google Sheets (upload to Google Drive to open in Sheets).

- Example data is included so you can see how it works. Replace the yellow cells with your own numbers — yellow cells are the only ones you edit.

- This is a bookkeeping tool, not tax, legal, or CPA advice.

- Built by an accountant: B.S. Accountancy, ASU W. P. Carey, with revenue-reconciliation experience at Marriott and audit work at PwC.