Wedding Vendor Tracker

Keep every wedding vendor, quote and payment in one place. This spreadsheet works out each vendor's balance, what you owe next and when, and flags anything due in the next 30 days or overdue, so a deposit never slips through the cracks.

WHAT'S INSIDE THE SPREADSHEET (6 tabs)

• Start Here: a 5-minute setup guide built into the file

• Settings: names, wedding date, currency label, 20 editable vendor categories and status options

• Vendor Dashboard: vendors booked, total contracted, paid so far, balance left, overdue payments, amount due in the next 30 days, next due date, next vendor to pay, contracts not signed, quotes pending and days to go. Also a by-category summary, a 12-month payment calendar and two charts

• Quotes: compare up to three options per category side by side. The lowest price is highlighted automatically

• Vendors & Payments: 80 rows for company, contact, phone, email, website, status, quoted price, contract total, contract signed, deposit and due date, balance due date and paid to date. Balance left, next payment, next due date and a status (Paid in full, Due in 30 days, Scheduled or OVERDUE) are calculated for you, along with each vendor's day-of arrival time

PRINTABLE VENDOR PLANNER (15 pages, US Letter + A4)

• Vendor overview and 16 vendor detail cards

• Quote comparison worksheets and a payment schedule

• Questions to ask 8 key vendors before you book (venue, caterer, photographer, florist, DJ / band, hair & makeup, cake, officiant)

• Vendor arrivals sheet for the big day, plus notes

YOU RECEIVE

• BLANK .xlsx + SAMPLE .xlsx (example vendors)

• Printable PDF in US Letter and A4

• 1-page PDF quick start guide

WORKS WITH

• Google Sheets (free): upload to Drive, then File > Save as Google Sheets.

• Microsoft Excel 2019 / 2021 / 2024 / Microsoft 365. Not compatible with Apple Numbers.

• Any currency (the currency is just a label)

PLEASE NOTE

• Digital download only. Nothing will be shipped.

• Made with the help of AI tools, then reviewed and tested by hand.

• Personal-use licence. Please do not share or resell.

• Questions? Message us anytime.