Wedding Planner AI Prompt Pack — Client Emails, Vendor RFPs, Timelines & Budgets in Minutes

66 copy-paste AI prompts that help wedding planners write client emails, send vendor RFPs, build day-of timelines, work tiered budgets, chase RSVPs, plan seating, handle tricky family situations, and send post-wedding thank-yous — in minutes, not evenings.

Planning a wedding means writing the same emails over and over: the intake recap, the florist RFP, the timeline confirmation, the RSVP nudge, the "one more guest" conversation. This pack gives you 66 ready-to-use prompts, organised so you can find the right one in seconds:

- 11 intake and first-consult prompts — intake questionnaires, consult agendas, post-consult recaps, vision summaries, package recommendations, red-flag checklists, and a "why hire a planner" email.

- 11 vendor RFP prompts — florist, venue, caterer, photographer, videographer, DJ or band, cake, rentals and lighting, plus a quote comparison table, a shortlist scoring sheet, and a negotiation email.

- 11 timeline prompts — day-of timeline from the intake form, week-of checklist, rehearsal plan, vendor load-in schedule, getting-ready timeline, ceremony-to-reception transition, rain-plan shift, brunch and multi-day weekend timelines, final vendor confirmation, and a day-of emergency contact sheet.

- 11 budget prompts — line-item breakdowns at $15,000, $30,000, and $60,000, a budget tracker outline, where to cut $2,000 without guests noticing, vendor payment schedules, reallocation after an over-budget quote, a hidden-costs checklist, a gratuity guide, budget update emails, and splitting costs between two families.

- 11 RSVP and seating prompts — a 3-touch RSVP chase sequence, invitation RSVP wording, guest list cleanup, seating charts from RSVP data, head table plans, last-minute change protocol, dietary and allergy tracking, headcount confirmations, welcome bags and hotel blocks, out-of-town logistics, and no-show follow-up.

- 11 family dynamics and thank-you prompts — divorced parents seating and photo scripts, polite plus-one denials, blended family photo lists, cultural and religious blend ceremony planning, scripts for guest list cuts, budget pushback, and vendor cancellations, plus post-wedding thank-you sequences, vendor review requests, referral asks, and a debrief template.

Every prompt uses fill-in brackets like [COUPLE NAMES] and [BUDGET], so you adapt it to your couple and your market in under a minute. Just copy, fill in the brackets, and review the output before you send it.

What you get:

- 1 PDF with all 66 prompts, grouped by purpose, ready to copy and paste (17 pages).

- Prompts written for real planning work: professional, respectful, and practical.

- A quick-start guide for your first week with the pack.

- A free 10-prompt sample is available separately, so you can try the style before you buy.

Who it is for: Wedding planners, day-of coordinators, and planning assistants who already use an AI tool (or want to start) and want the repeatable writing handled faster — without sounding like a template.

What it is not: It is not legal, tax, or financial advice, and it does not replace your professional judgment on the day. It is not a set of ready-made emails to send as-is. It is prompts that generate drafts you review and adapt. It makes no claims about income, bookings, or client results. It contains no real couple names, no real vendor contracts, and no copyrighted material. All content is original.

Format: Digital download (PDF). Use on any device; copy prompts into the AI tool you already use.

License: Use these prompts for your own planning business and your own clients. Do not resell or redistribute the pack.