AI Policy Template

A complete, practical AI governance pack for your organization: policy, risk assessment, staff guide, notice and records log.

Your employees are already using AI tools. This pack gives you clear rules for how they do it, a simple way to approve new tools, and the records you need if AI is ever used in decisions about people.

What's included

• Acceptable Use of AI Policy: 19 sections covering data rules, acceptable and prohibited use, AI in employment decisions, tool approval, disclosure, incidents and an approved tools register
• AI Tool Risk Assessment: a scoring method, a risk assessment, an employment use screen and a clear approve or decline decision
• Employee AI Quick Guide: a short, plain-language guide with three rules, what data can go where, and better prompts in four parts
• Notice of AI Use in Employment Decisions: a notice before use and a notice after an adverse decision
• AI Decision Records Log: a tool register, decision log, requests log, change log and quarterly review checklist

Plus 5 step-by-step usage guides, one for each template.

Why these templates are different

• Consistent, professional design: navy and gold styling, clear headings, a contents page and page numbers on every document
• Guidance boxes: short gold notes tell you what to write in each section, then you delete them
• Worked examples: sample rows show what good looks like and are clearly marked so you know what to replace
• Built-in governance: document control, version history and sign-off sections are ready to use
• A companion guide for every template: step-by-step instructions, a section-by-section quality standard, a sign-off checklist, common mistakes and FAQs
• Written for real workplaces: plain language staff will read, with guidance boxes flagging where local law may add requirements

Who it's for

HR leaders, business owners, compliance and IT teams. This pack is a template, not legal advice; have the final version reviewed by a lawyer where you operate.

Format

Microsoft Word (.docx), US Letter size. Fully editable in Microsoft Word, Google Docs and Apple Pages. Instant download.

All sales are final. Because these are instant digital downloads, we do not offer refunds. If a file will not open or is the wrong one, email info@learnbizhrdesigns.com and we will send a working copy. This does not affect any rights you have under the law where you live.