Enterprise Accounts Payable & Vendor Invoice Management System

HBills is a modern, cross-platform desktop application designed to streamline vendor relationships, track contractor bills, and manage accounts payable. With an intuitive ledger system, bulk payment allocation, and integrated backup tools, HBills takes the complexity out of construction and business billing.

Key Features

• Unified Dashboard Overview Instantly track total outstanding liabilities, review recent invoices, and see upcoming payment deadlines at a glance.

• Vendor Directory & Transaction Ledgers Maintain a detailed directory of your business partners. Every vendor profile features a comprehensive transaction ledger displaying the full history of bills, payments, and running net balances.

• Smart Invoice Tracking Upload and preview invoice attachments (PDFs, images) directly within the app. Features automated calculations for net terms, remaining balances, and payment statuses (Paid, Partial, Unpaid).

• Intelligent Bulk Payments Record payments for individual bills, or settle multiple bills simultaneously using the Bulk Payment Modal. The system automatically allocates your payments to the oldest outstanding balances first.

• Personalized Branding & Settings Configure default company entity details, contact emails, currency localization, and upload custom corporate logos to brand your system.

• One-Click Backup & Recovery Export your entire system (databases, settings, and uploaded invoice files) into a single secure ZIP archive with a single click. Restore it on any computer instantly using our easy migration instructions.

Major Advantages

• 100% Local Database (Total Data Ownership): Unlike standard cloud software where your financial records are hosted on third-party servers, HBills stores your entire database locally on your own computer. Your files stay in your home directory, giving you absolute control, ownership, and privacy over your data.

• Maximum Privacy & Security: Because your ledger databases are kept on your local machine, your vendor details, financial transactions, and billing sheets are kept safe from remote database leaks.

• Zero Limits (Create Without Restrictions): There are no monthly subscription plans and no restrictions. Create unlimited vendors, record unlimited bills and payments, and attach as many image/PDF invoice files as your computer storage allows.

• Easy Manual Archives: Because your database is a local folder, creating manual off-site backups is as simple as copying the folder to an external hard drive or USB stick.

System & Network Requirements

• Secure Cloud Authentication: Secured by industry-standard Clerk Authentication.
• Internet Requirement: An active internet connection is required only for secure login and account registration. Once logged in, your local billing operations run smoothly on your device.
• Cross-Platform Desktop Compatibility:
• macOS: Distributed as a standard drag-and-drop .dmg installer or .zip application (compatible with Apple Silicon and Intel).
• Windows: Distributed as a standard .exe setup installer with automated desktop and Start Menu shortcut creation.