Patch Pricing Calculator

Price your embroidered patches with real numbers instead of guessing. Patch Pricing Calculator takes a patch size, shape, and fill coverage and turns it into an accurate stitch count and a per-patch price you can actually profit on.

What This Is

A browser-based pricing tool built for people who make and sell custom embroidered patches. You set your costs and margin once, then price any patch in seconds. It handles single patches or a full quote with several patch types stacked together.

Who It's For

Embroidery shop owners who sell patches

Side-hustle makers moving from hobby to real pricing

Custom apparel sellers adding patches to their lineup

Anyone tired of undercharging or rebuilding a quote from scratch every order

What's Included

Patch Pricing Calculator, one HTML file

Size-to-stitch-count estimator based on the trade rule of roughly 2,000 stitches per solid square inch, scaled by coverage

Multi-patch quote builder with customer and job name fields

Automatic bulk discount tiers by total quantity

Job add-ons: hot knife trim, slow run, large hoop setup, digitizing fee

Standard and rush turnaround pricing

Platform fee handling for Direct, Etsy, or a custom rate

Full cost breakdown for the whole order and per patch

Print a clean quote

CSV export and import to back up or move your data

How It Works

Set your costs, labor rate, margin, and bulk tiers once in Settings

Enter a patch size, pick the shape and fill coverage

Get the stitch count and price instantly

Add more patch lines to build one quote

Print it or export a backup

The math updates as you type. No submit button, no waiting.

Why Sellers Use It

Patch pricing has its own logic. Coverage changes the stitch count, stitch count drives your cost, and bulk orders need tiered pricing. This tool holds all of that so you quote fast and stop leaving money on the table.

Important Notes / Compatibility

Desktop tool. Works in any browser on Windows or Mac. Not designed for mobile use.

Open the HTML file in Chrome, Edge, Safari, or Firefox. No install, no login, no subscription, no internet needed after download. Your data saves in the browser on the computer you use it on and does not sync between devices. Use the CSV export and import to back up or move your data.

The sample numbers are a starting point, not a rule. Match them to your own shop before you quote.

Instant Download Details

This is a digital download. No physical item ships. You receive one HTML file. After purchase, download it and open it in your browser.

Suggested Next Step

Once you're quoting patches fast, the next thing is keeping the jobs organized after the quote. Pair this with the Triple Thread Labs Order Tracker to manage patches from order to done.