Export Sales Email Templates (38) – B2B Cold Emails, Quotation Follow-Ups & Payment Reminders

38 export sales email templates for B2B exporters, covering the whole order cycle: cold emails to importers, quotations and quotation follow-ups, negotiation, samples, payment reminders, shipping and after-sales. Copy one, fill in the [brackets] and send.

What's inside (10 sections):

• Prospecting: cold outreach, post-trade-show, referrals, LinkedIn/WhatsApp openers
• Inquiries & quotations: formal quote, clarifying vague inquiries, good-better-best options, price increases
• Follow-ups: from the first nudge to the polite "break-up" email for leads that went silent
• Negotiation: holding your price, trading volume for discount, declining a target price
• Samples: offering samples, dispatch notices, collecting feedback
• Orders & payment: PI confirmation with payment-fraud protection, deposit reminders, PO discrepancies
• Production: status updates, delay notices, pre-production approval
• Shipping: booking, documents, arrival reminders, inspections
• After-sales: quality complaints, solutions, unreasonable claims, short shipments, transit damage
• Relationships: holiday greetings, Chinese New Year planning, reorder prompts, handovers

Every template includes a "Why it works" tip. Also included: a phrase bank and a plain-English trade-terms glossary (Incoterms, T/T, L/C, B/L, telex release…).

Perfect for export sales reps, manufacturers and sourcing agents, especially if English isn't your first language.

You get: DOCX (editable) + PDF + plain-text copy-paste file. Bonus: English–Chinese reference edition (PDF).

License: purchaser and their company. No resale.