AI Use Policy & Client Disclosure Templates for Freelancers — GDPR Sub-Processor, EU AI Act, Editable Contract Clause

Using ChatGPT, Claude, Midjourney, or Copilot on client work? You have live GDPR obligations — and clients are starting to ask.

This pack gives EU and UK freelancers and micro-agencies five ready-to-use editable documents to disclose AI tool use, document GDPR sub-processor relationships, and get client consent — all in plain English, without a lawyer.

What's inside (5 documents):1. AI Transparency & Use Clause — drop into your existing client contract2. Client Data & AI Sub-processor Notice — which tools you use, what data flows where3. Privacy Notice — AI Tools Addendum — extend your existing privacy notice4. Internal AI Use Policy — sign and file; share with subcontractors5. Client Consent Form — obtain written consent before processing client data through AI

Why this pack exists:Every AI Act template on the market is aimed at enterprises building AI — DPOs, notified bodies, CE marking. That's not you. You use ChatGPT to write copy, Claude to draft proposals, Midjourney for mood boards. When any client data flows through those tools, you are the data controller and the AI provider is your sub-processor. That must be documented. Most freelancers haven't done it. This pack fixes that in an afternoon.

What it covers:- ✅ GDPR sub-processor obligations (Art. 28, Art. 30) — the live obligation, right now- ✅ Client-facing disclosure in plain English your clients will actually understand- ✅ EU AI Act transparency expectations (enforcement begins 2 August 2026)- ✅ UK GDPR compatible — works for UK and EU freelancers- ✅ Covers ChatGPT, Claude, Midjourney, Copilot, Grammarly Business, and any AI tool you use

Format: Instant digital download. Editable .docx + ready-to-print .pdf.

Please note: Templates only. Adapt to your practice and verify against current law. Not legal advice — if you have complex data flows or work with special-category data, have your documents reviewed by a qualified data-protection adviser. The EU AI Act is new and guidance continues to develop; check current implementing measures with your national authority.