Seating Plan & Table Planner

Plan who sits where without sticky notes. Set up your tables, choose a table for each guest from a drop-down, and a printable table plan builds itself, warning you if any table is over capacity.

WHAT'S INCLUDED

• Tables sheet: name each table, choose its shape and seat count, with seated/free counts and over-capacity warnings

• Guests sheet: pick a table number from a drop-down. Unseated guests are highlighted

• Table Plan: guest names fill each table card automatically (up to 20 tables of 12 seats, 300 guests)

• Prints on A4 for your venue or as a reference for your seating chart sign

• Start Here guide

HOW TO USE

• Excel: download and open the .xlsx (Excel 2016 or later / Microsoft 365).

• Google Sheets: upload the .xlsx to Google Drive, open it, then File › Save as Google Sheets (free Google account needed).

• A 'Start Here' tab walks you through every step. Example rows show how it works. Just overwrite or clear them.

PLEASE NOTE

• This is a digital download. No physical item will be sent. Your file downloads instantly after purchase.

• UK edition: £ GBP, DD/MM/YYYY dates and UK terminology.

• For personal use or use within your own organisation. Please don't resell or share the file.

• As it's a digital file, returns can't be accepted. But if anything doesn't work as described, send us a message and we'll put it right.

• This is a planning tool, not legal, tax or financial advice.

HOW THIS WAS MADE

This template was designed and built with the help of AI tools, working from our own original brief and design direction, and was tested before listing. Preview images are mockups generated from the actual file.