Mobile Bar Event Calculator | Auto-Calculating Shopping List & Pack List for Bartenders | Excel Spreadsheet

Tired of over-ordering liquor "just in case" and watching your profit margin disappear? Or worse — running out of cranberry juice at hour two of a 130-person wedding?

This is the spreadsheet that does the math for you.

How it works:

Fill in 8 yellow cells (event date, guest count, hours of service, drink mix). The calculator instantly tells you exactly how much of everything to bring — bottles of vodka, cans of Coke, pounds of ice, limes, napkins, cups, garnish, all of it.

What's inside:

✅ Auto-calculating Event Pack List (50+ items across liquor, mixers, beer & wine, NA, garnish, ice, dry goods)

✅ Inventory + Purchase columns — enter what you already have, the sheet tells you what to buy

✅ Equipment & Setup Checklist (60+ items, organized by category, with packed/on-site checkboxes)

✅ Signature Drinks recipe scaler (enter ingredients + expected drinks → get total ounces to prep)

✅ Adjustable pour standards, drink mix percentages, and ice ratios for your service style

✅ Print-ready Pack List for store runs and event-day reference

✅ Step-by-step instructions tab

Who it's for:

Mobile bartenders, mobile bar businesses, event bar services, wedding bartenders, and private event bar pros.

Format: Excel (.xlsx) — works in Microsoft Excel, Google Sheets, Numbers, and LibreOffice

Delivery: Instant download after purchase

License: Single-business commercial use. Do not resell or redistribute the file.

Refund policy: Due to the digital nature of this product, all sales are final.

Save hours of planning, stop wasting money on over-ordering, and walk into every event knowing you have exactly what you need.

A Celebr8 Co. product — tools to celebr8 the wins.