Cleaning Quote and Pricing Calculator UK

Cleaning Quote and Pricing Calculator UK is an Excel and Google Sheets file for cleaners who want to quote with confidence.

A pricing spreadsheet for UK cleaners who work alone or run a small team. Put in your hourly rate, travel and products once, then price a regular clean, an end of tenancy or an Airbnb changeover and see what each price really pays you per hour.

Most cleaners price by the room or by the square metre because it is quick to quote. It also makes it easy to undercharge without noticing. This file prices the same home three ways side by side (by hours, by rooms and by m²) and shows the hourly rate each one works out to, against your target. Green meets it. Red does not.

WHAT IS INSIDE

• Settings: business name, target hourly rate, travel charge (per mile or flat), products cost per hour, minimum charge, VAT registered yes or no (20% standard rate), price per m², and the default minutes for each type of room. Every time and rate can be changed.
• Regular clean: hours, rooms and area prices side by side, each with travel and products included and the equivalent hourly rate.
• End of tenancy: bedrooms and bathrooms, then add-ons (oven, fridge, carpets per room, windows inside, walls and two of your own), each priced by time or a fixed price. A deep-clean uplift adds time and price. You get the total and the hourly rate.
• Airbnb and holiday-let turnover: one flat fee per changeover from beds, bathrooms, laundry sets and restocking. Type how many changeovers a month to see the monthly value.
• Regular-client pricing: weekly, fortnightly and every-4-weeks price per visit after your discount, the monthly value, and whether the discounted visit still pays your target rate.
• Quote: a one-page A4 quote built from the job you pick, with a valid-until date and room for notes. Print it or save it as a PDF.
• Quotes register: room for 200 quotes, each marked Quoted, Won or Lost. It shows your win rate, the value won and lost, and a win rate for each type of job.

HOW IT WORKS

You type only in the pale yellow cells. Everything else is a formula and is locked, with no password. If a job comes out under your minimum charge, the price rises to the minimum and the sheet shows the top-up. Turn VAT on and it is added at 20%; turn it off and none is added.

WHAT YOU GET

Two .xlsx files: one with example work for a made-up cleaning business so you can see it running, and a BLANK copy for your own figures. They open in Excel 2016 or later and in Google Sheets (File, Import, Upload, Replace spreadsheet). No macros.

WHAT IT DOES NOT DO

It does not send quotes, take bookings or connect to a bank or HMRC. It does not know what cleaners charge in your area: the rates and times in the example are only examples, so replace them with your own and check a few real jobs against the clock. This is a pricing tool, not tax or accounting advice.

The names, addresses and figures in the example copy are made up.