Philly Landlord Ledger — Compliance + Rent Tracker (Single-File App)

A simple app for Philadelphia landlords with 1–4 rental units. It keeps your compliance deadlines and your rent ledger in one place — no account, no subscription, no monthly fee.

What it does

- My Properties: add each rental property with its license number and expiry date, lead-safe certificate expiry, Certificate of Rental Suitability date, and tenant and lease dates. Every property shows a countdown to its next deadline, and anything overdue shows in red.

- Rent Ledger: record rent due, rent paid, date paid, late fees, and expenses month by month. The app totals what you collected, what is still owed, and your net for the year.

- Compliance Checklist: the five things a Philadelphia small landlord must keep current — the annual rental license ($69 per unit per year), the lead-safe certificate (every 4 years for pre-1978 properties), the Certificate of Rental Suitability (each new or renewed lease), city taxes and L&I violations, and the annual BIRT filing.

Why it matters now

Since November 1, 2026, Philadelphia's Safe Healthy Homes Act ties collecting rent and evicting to having a valid Rental License and a current Certificate of Rental Suitability, with tenant claims of $1,000 per violation. A license renewed late also carries a late fee of 1.5% per month after 60 days. This app makes sure the dates don't slip past you.

What you get

- The app itself as one file (philly-landlord-ledger.html) — open it in any browser on your phone or computer, no install, works offline.

- A 2-page how-to-use guide (PDF) with a link to the hosted version of the app.

- CSV rent ledger export plus backup and restore, so your data is never trapped in one browser.

Please know

Your entries are saved only in the browser on the device you use — they do not sync between devices. Download a backup from the Rent Ledger tab whenever you have entered a lot of information. This app is an organizer, not legal advice. It cannot check your status with the city — always verify your license and certificates in the city's eCLIPSE portal.