Employee Data Pack — HR & Recruitment Privacy Templates

GDPR templates for businesses with employees. If you have staff, you need these documents.

Most small businesses have a customer privacy policy but nothing for their employees. This pack fills that gap — 3 editable Word templates and a plain-English guidance document, written specifically for Irish and EU small businesses.

**What's included:**

- Staff Privacy Notice — tells your employees what data you collect, why, and their rights. Covers payroll, PPS numbers, attendance, performance reviews, disciplinary records, CCTV, IT monitoring, and more

- HR Data Retention Schedule — detailed schedule with retention periods for every type of employee data, based on current Irish legislation (Revenue requirements, Organisation of Working Time Act, Safety Health and Welfare at Work Act, Parental Leave Acts, and more)

- Recruitment Privacy Notice — tells job applicants how you handle their data. Covers CVs, interview notes, references, Garda vetting, right to work checks, and equal opportunities monitoring

- Guidance Notes — plain-English guide for all three templates, including common mistakes, when to use consent vs. contract vs. legitimate interest for employee data, and a section on how both packs work together

**Who is this for?**

Any Irish or EU small business with employees — from 1 staff member to 50. If you run payroll, conduct performance reviews, recruit, or have HR files, you need these templates.

**Format:** Editable Word (.docx) files. Fill in the [bracketed sections], delete what doesn't apply, and you're done.

**Important:** These templates are practical guidance, not legal advice. They are designed as a basic draft to cover the needs of most small businesses. If you have specific employment law concerns, we recommend also consulting a data protection or employment law professional.