The SEND School Communication Kit

Navigating the SEND system is exhausting. This kit gives you a place to start.

The SEND School Communication Kit is a printable PDF toolkit for parents and carers of children with SEND in England. It gives you a calm, structured system for every conversation, letter and meeting with your child's school, SENCO, or local authority.

Built around the PACT Method: Prepare, Ask, Chase, Track.

What's inside — 8 tools across 12 printable pages:

📋 My Child's SEND Profile — a one-page snapshot covering diagnosis, key contacts, what works and what doesn't. Fill it in once and bring it to every meeting.

📝 Meeting Prep Template — write down your concerns, questions and desired outcomes before you walk in. Never feel caught off guard again.

📓 During the Meeting Notes — use it in the room to capture who was there, what was said and what was agreed. Transfer to your log as soon as you get home.

📞 Communication Log — a clear record of every call, email and meeting. Who said what, and what happens next. Over time, this becomes your evidence.

📊 EHCP Tracker — track what your child's EHCP promises against what is actually being delivered. Update each term and bring it to reviews.

🗓 Annual Review Prep Sheet — know what is working, what isn't and what you want to change before the review starts. Your views matter and must be considered.

📮 4 Email Templates — ready-to-use emails for requesting SEN support, applying for an EHCP assessment, raising a formal concern, and following up when you haven't heard back.

⚡ Quick Reference Guide — your rights as a SEND parent in England, key legal timelines, and who to contact when things aren't moving forward.

This toolkit is for you if:

You are parenting a child with autism, ADHD or additional needs and the system feels confusing or overwhelming. You don't know what to write or how to say it. You want to track what was agreed and hold people accountable. You have a meeting, annual review or EHCP request coming up and you want to feel prepared, not pressured.

No clinical jargon. No legal training needed. No perfection required. Just a clear system, one step at a time.

Please note: This toolkit is not legal advice and does not replace guidance from IPSEA or a qualified SEND solicitor. It is based on general guidance about the SEND system in England and was accurate at the time of publication.