Cattle Herd & Calving Tracker – Excel & Google Sheets Spreadsheet (Breeding & AI, Pregnancy Checks, Calving Ease, Weaning Weights)

Keep breeding dates, pregnancy checks, calving records and health notes in one workbook instead of a barn notebook and a phone calendar, with no subscription.

Enter an AI date or a bull-exposure window. The workbook works out the earliest and latest due dates, a return-heat watch date and a prep date, all based on timings you set (gestation defaults to 283 days). Rows change color as calving gets close, and the dashboard lists upcoming expected calving dates.

WHAT'S INSIDE (12 TABS):

• Start Here: setup steps and a color key

• Dashboard: pick a year. It shows cows, heifers, bulls and steers on the farm, animals due in the next 14 days, overdue checks, pending pregnancies, calvings, calves born and born alive, average calves per calving, heifer vs bull calves, average birth weight, assisted and hard-pull counts, health tasks due or overdue, animals in withdrawal, income, expenses, net, deposits held and waitlist size, plus culls or deaths. Also includes monthly charts of income vs. expenses and calvings, an upcoming expected-calving list, and a per-cow performance table.

• Settings: gestation length (default 283 days), heat cycle (21), prep day (260), "due soon" windows, weaning age (205) and first preg-check reminder (45 days after breeding), plus editable dropdown lists

• Herd: one row per animal with breed, sire and dam, registration number, tag or EID, purpose, status and pasture. Age, times bred, calvings, calves born and last weight fill in automatically.

• Breeding Log: AI, natural service (bull exposure) or embryo transfer. Calculates return-heat watch, prep date, earliest and latest due dates, days to due, the latest pregnancy-check result, and alerts.

• Preg Checks: one row per check (palpation, ultrasound or blood test). Days since bred fill in from the breeding date. Record the result you or your vet observed.

• Calving Log: one row per calving event. Pick the breeding and the cow, sire and due date fill in. Records calving ease (1-5), presentation, assistance, when the placenta passed, gestation length and days early or late.

• Calf Records: one row per calf. Pick the calving and the dam, sire and calving date fill in. Records sex, born alive, birth weight, disposition, wean date and wean weight, with a target wean date and average daily gain to weaning.

• Health Log: vaccinations, deworming, treatments, hoof trims and other events. Records body-condition score, meat and milk withdrawal days and the dates those withdrawals end, and next-due dates, flagged as Due soon, OVERDUE or IN WITHDRAWAL.

• Weights: scale or weigh-tape readings, with age and average daily gain since birth for calves

• Sales & Culls: sales, culls, deaths or losses, transfers, waitlist requests and reservations with deposits

• Expenses: hay, feed, minerals, vet, medication, AI / semen, fencing, pasture lease and more, totaled by month

YOU RECEIVE:

• Cattle-Herd-Calving-Tracker-BLANK.xlsx

• Cattle-Herd-Calving-Tracker-WITH-EXAMPLES.xlsx (made-up example records so you can see how it works)

• Quick-Start-Guide.pdf (including Google Sheets steps)

GOOD TO KNOW:

• Each log has 300 ready rows. Copy the last row down to add more.

• It uses standard formulas (IF, COUNTIFS, SUMIFS, SUMPRODUCT, INDEX/MATCH) and plain cell-range dropdowns, chosen to work in both Excel and Google Sheets. Open the .xlsx in Excel, or upload it to Google Drive and save it as a Google Sheet.

• Use any weight unit. Change the currency format if you don't use $.

• The defaults are not veterinary advice. The 283-day gestation, 21-day heat cycle, day-260 prep reminder, 205-day weaning and 45-day preg-check reminder are common reference points that you can change. Actual gestation often varies by several days (commonly cited around 279-287, and by breed or calf sex). Products, doses, schedules and meat or milk withdrawal times must come from the label and your vet. The sheet only stores and flags what you enter.

• The 1-5 calving-ease column (1 unassisted through 5 C-section / veterinarian) and the 1-9 body-condition column are simple on-farm record scales you can change. They are not official scores from any breed association.

• This is a digital download, and nothing ships. It is licensed for use on your own farm, ranch or business; please don't resell or share it.

• This is an independent product, not affiliated with Microsoft, Google, or any breed registry or cattle association.

Screenshots show example data. Your numbers will differ.