HOA Collections Letter Kit: Past Due Assessment Letters, Payment Plan Agreement & Collections Tracker (Word, PDF, Excel)

Late dues are the most uncomfortable job an HOA board has. This kit gives volunteer boards and self-managed associations a fair, consistent, written process, from a friendly reminder to a final notice, so every owner is treated the same and nothing is missed.

What's inside (PDF + editable Word + Excel):

• Collections timeline: which letter to send when, and who sends it

• Collection Policy Resolution template the board adopts by vote

• Letter 1: Friendly payment reminder

• Letter 2: Second notice of past-due assessment (with late fee)

• Letter 3: Final notice before referral to attorney / collection agency

• Hardship & payment plan request form (owner fills in)

• Payment plan agreement + payment plan default notice

• Statement of account (itemized charges and payments)

• Account current / paid-in-full letter

• Collections log

• Excel tracker: balance, days past due and the suggested next letter for every unit, plus a payment-plan calculator and letter log

Every name, amount and date is a [bracket] placeholder. Fill in your association's details.

Templates only, not legal advice. State laws on notices, late fees and liens vary. Follow your governing documents and have your association attorney review before use.