Queensland Body Corporate Meeting Kit 2026 — AGM, Voting Paper & Committee Meeting Templates (Editable Word)

Running your body corporate's AGM or committee meeting in Queensland? This editable Word kit gives your committee the notices, voting paper, nomination forms and minutes templates in one place, written for the Body Corporate and Community Management Act 1997 (Standard and Accommodation Modules).

WHAT'S INSIDE (11 pages, editable Word .docx)

1. Key rules at a glance: notice, quorum, proxies, debtors, electronic voting, minutes

2. AGM year planner, from the nominations invitation to minutes

3. Invitation for committee nominations and owner motions, with a nomination form

4. Owner motion submission with a 300-word explanatory note

5. Notice of Annual General Meeting with the statutory agenda and a full enclosures checklist (budgets, insurance details, statement of accounts, register of reserved issues and more)

6. Voting paper for open motions

7. Notice of committee meeting

8. AGM minutes, including committee election results

9. Committee minutes

10. Attendance and roll record

KEY QUEENSLAND RULES BUILT IN

• AGM within 3 months after the financial year ends, on 21 days' notice

• Owner motions and nominations close at financial year end

• 25% quorum of voters

• Proxy limits and the motions proxies can't vote on

• Minutes to every owner within 21 days

IDEAL FOR

Small and self-managed bodies corporate, committee secretaries and chairs, and owners organising their first AGM.

HOW IT WORKS

Instant digital download, delivered as a .zip file containing the Word document. Tap or double-click to open it, then open the file in Microsoft Word or Google Docs and fill in the red-bracket fields, like [SCHEME NAME] and [DATE].

PLEASE NOTE

• This is a self-help template kit, not legal advice, and was not drafted by a lawyer. Check the current BCCM Act 1997 (Qld), your regulation module and Queensland Government guidance.

• Written for the Standard and Accommodation Modules. Small Schemes and Commercial Modules differ, and two-lot schemes have no general meetings.

• Use the free approved proxy form from the Queensland Government. This kit shows where it fits.

• For Queensland only. Our NSW and Victoria kits are also available.

• Digital file, no physical item will be shipped.