Freelancer Invoice & Expense Tracker with Tax Reserve

"How much of this money is actually mine?" Log your invoices and expenses and this workbook shows how much to set aside for income tax, social contributions and VAT, month by month – and whether your tax savings account is on track.

What's included

• Freelancer-Invoice-Expense-Tax-Reserve.xlsx – one workbook, ready to use
• Clients (up to 200) and invoices (up to 500 a year) with VAT, due date, status and days overdue
• Printable A4 invoice that fills itself from an invoice number (up to 15 lines)
• VAT treatments: standard, reduced, EU reverse charge, outside the EU and exempt, each with an editable invoice note
• Expenses: 14 editable categories, deductible VAT, receipt reference
• Tax Reserve: flat % or your own tax bands, and "set aside this month"
• Tax savings account check, dashboard with alerts and charts
• Standard VAT rates for all 27 EU countries (October 2026)

Who it's for

Freelancers, consultants, designers, writers, developers and other self-employed people in the EU who invoice clients.

How to use

1. Excel: unzip the download, then open the .xlsx in Microsoft Excel 2010 or later (Windows or Mac).
2. Google Sheets: upload the file to Google Drive, open it with Google Sheets, then choose File → Save as Google Sheets.
3. Start on the Start Here tab. White cells are for your input; grey cells are calculated and locked.

Good to know

• 2026 edition: financial year set to 2026 (change it in Settings), EU standard VAT rates checked October 2026. No income-tax brackets are built in; you enter your own %.
• A record-keeping and planning aid, not tax advice. The reserve is only as good as the % you enter.
• Invoice requirements differ per country – the invoice notes are editable.

Support

Questions? Email balans@brightsheetsstudio.com

Instant digital download. By purchasing you agree the download starts immediately, which waives the 14-day withdrawal right for digital content.