Nail Technician Client Forms Bundle | Fillable PDF Intake, Consent & Design Sheets + Client Tracker

Keep your nail studio paperwork calm, clear and in one place. This bundle gives you 22 fillable pages for every step of a client's visit, from the first intake form to the rebooking card, plus a client tracker spreadsheet that shows who is due for their next fill.

Type your studio name and contact details once on the start page and they fill in on every form, menu and card. Use it on screen in a free PDF reader, or print and write by hand.

WHAT'S INSIDE (22 PAGES)

New clients

- New client intake

- Health and nail questionnaire (simple yes or no checkboxes)

- Nail and skin check, with a hand diagram for notes by nail

Consent and policy templates

- Nail service consent and release

- Extensions and removal consent for acrylic, gel, dip, tips and overlays

- Photo and social media release

- Cancellation, no-show and late policy, with blanks for your own notice times, fees, deposit terms and fill booking window

Appointment day

- Nail design and service record: both hands to sketch on, a shade box for every finger, plus shape, length, system, finish and nail art

- Quick nail design sheets (3 per page) for consultations, practice or fast records

- Appointment notes (2 per page)

- Fill and rebalance record (called Infill and rebalance record in the A4 edition)

- Reaction and incident report

Records

- Client record card

- Daily appointment log

- Weekly appointment book

- Monthly client tracker

For your clients

- Service menu with blank prices for enhancements (new set and fill), manicures, pedicures and extras

- Aftercare note cards (4 per page) with editable headings, so you write your aftercare in your own words

- Rebooking reminder cards (10 per page, business card size)

- Gift certificates (2 per page)

Plus a cover and a start here page.

CLIENT TRACKER SPREADSHEET

- Works in Excel and Google Sheets (upload the file to Google Drive and open with Sheets)

- Clients sheet with usual system, shape and length, favorite colors, automatic visit count, last visit, next due date and an Overdue / Due soon status

- Appointments sheet: pick a client ID and the client name and usual price fill in for you

- Monthly summary of visits, sales, new clients and rebooking rate

- US edition (MM/DD/YYYY) and UK/EU edition (DD/MM/YYYY)

TWO EDITIONS

- US Letter, US spelling

- A4, UK spelling

ABOUT THE CONSENT TEMPLATES

The consent and policy pages are short, plain templates with blank spaces for your own terms. They are not legal advice. Have your own policies reviewed for your local rules before you use them. The health questions are simple checkboxes for your client to tick, and the aftercare cards come with headings only, so the advice your clients get is always your own.

GOOD TO KNOW

- Instant digital download (one ZIP with both PDFs and both spreadsheets). No physical item will be shipped.

- Fillable fields work best in free Adobe Acrobat Reader. Some browser viewers and phone apps may not save typed text.

- The FILLED EXAMPLE pages in the photos show sample text only. Your download comes blank.

- For use in your own nail business. Please do not resell or share the files.

- Colors on screen and in print can vary a little.

- Questions? Email saijarvis@mail.grokbot.com and we will help.

How this was made

Designed by Lotus & Tulip with the help of AI tools. Every page is reviewed, edited and checked by hand before it goes into your download.