HSE Daily Assurance & Verification System

SAMPLE

Commercial Customer-Owned Google Workspace Edition

Transform daily HSE reporting from scattered messages, paper checklists and delayed spreadsheets into a structured, risk-based digital assurance system.

The HSE Daily Assurance & Verification System is designed for oil and gas, construction, EPC, industrial, infrastructure, shutdown, commissioning and high-risk project environments. It enables HSE Officers, Engineers, Supervisors and Managers to record field activities, verify critical controls, escalate serious risks, manage corrective actions and monitor site performance through a live management dashboard.

The system operates using Google Sheets, Google Apps Script and Google Drive. Each customer installs and owns a separate copy—meaning your organisation retains control of its operational data, authorised users and supporting evidence.

Key System Functions

1. Shift Start and Risk Forecast

Capture the conditions that may influence HSE performance before work begins:

• Total workforce and HSE personnel deployed
• Work locations and planned activities
• Active permits and high-risk work
• Hazards, exposures and potential consequences
• Initial and residual risk ratings
• Existing and additional controls
• Unresolved issues from the previous shift
• Supervisor contact and escalation status

2. Field and Critical-Control Verification

Verify whether critical controls are present, suitable and functioning:

• Inspection category
• High-risk activity
• Permit and equipment details
• Critical controls verified
• Failed or missing controls
• Unsafe conditions and unsafe acts
• Immediate correction
• Stop-work decision
• Corrective-action requirement
• Supporting photographic or PDF evidence

3. Incident, Near-Miss and Stop-Work Reporting

Submit a controlled initial notification for:

• Injuries and occupational health events
• Near misses
• High-potential events
• Environmental incidents
• Property or equipment damage
• Process-safety events
• Vehicle and mobile-plant incidents
• Stop-work interventions
• Potentially reportable events

The application records actual and potential severity, immediate actions, management notification, investigation requirements and preliminary recommendations.

4. Dynamic Risk Assessment

The system includes a structured 5 × 5 risk matrix that calculates:

• Initial likelihood and severity
• Initial risk score
• Residual likelihood and severity
• Residual risk score
• Low, Medium, High or Critical risk level

High and Critical risks activate additional escalation requirements.

5. Corrective-Action Management

Create and monitor corrective actions with:

• Unique action identification number
• Source report reference
• Action owner and responsible email
• Target completion date
• Priority and escalation level
• Closure comments
• Closure evidence
• Independent effectiveness verification
• Rejection and reopening workflow
• Overdue-action identification

Actions are not considered fully closed until the required verification is completed.

6. End-of-Shift HSE Summary

Record shift performance and communicate important handover information:

• Inspections completed
• Toolbox talks verified
• Actions opened and closed
• Open critical actions
• Shift HSE summary
• Outstanding risks
• Mandatory handover requirements

7. Management Dashboard

The connected dashboard provides immediate visibility of:

• Daily submissions
• Critical alerts
• Incidents and near misses
• High-potential events
• Stop-work cases
• Active hazards
• Open corrective actions
• Overdue corrective actions
• Recent site activity
• Management exceptions requiring attention

8. Extensive Oil and Gas Hazard Library

The system contains extensive dropdown selections covering common activities, hazards and controls associated with:

• Work at height
• Scaffolding
• Lifting and rigging
• Critical lifting
• Excavation and trenching
• Confined-space entry
• Hot work
• Electrical work and LOTO
• Line breaking
• Hydrotesting and pneumatic testing
• Radiography and NDT
• SIMOPS
• Vehicle and mobile-plant operations
• Structural erection
• Pipeline construction
• Chemical handling
• Work over water
• Commissioning and energisation
• Start-up and shutdown
• Demolition
• Temporary works
• Pressure systems
• Process safety
• Environmental exposures
• Occupational-health hazards

Risk-Based Escalation

The system can require supervisor contact, management notification, stop-work confirmation and corrective-action creation when:

• Residual risk remains High or Critical
• A critical control has failed
• An incident or high-potential event is reported
• Work cannot safely continue
• A corrective action becomes overdue

This helps management focus on operational exceptions requiring timely intervention.

User Access and Roles

The system supports controlled access for:

• System Administrator
• HSE Manager
• HSE Engineer
• HSE Supervisor
• HSE Officer
• Project Manager
• Auditor

Users must be registered in the system’s Users sheet and marked Active. Access to dashboards, reports, actions and administrative functions is controlled according to the authorised role.

Customer-Owned Data

Every customer receives and installs a separate system.

Your organisation owns and controls:

• The Google Sheet database
• HSE records
• Corrective-action records
• User register
• Settings and lookup lists
• Audit log
• Photographic and PDF evidence
• Google Drive evidence folder
• Web-application deployment URL

The product does not require customer reports to be stored in the developer’s master spreadsheet.

What You Receive

Your downloadable package contains:

• Code.gs — Google Apps Script backend
• Index.html — responsive reporting and dashboard interface
• Step-by-step installation guide
• Deployment and acceptance-testing instructions
• Payhip product-configuration notes
• Editable commercial software-licence template
• One-time customer installation function
• Installation-verification function

Installation Process

1. Create a new Google Sheet in the customer’s account
2. Open Extensions → Apps Script
3. Add the supplied Code.gs and Index.html files
4. Run installSystem()
5. Authorise the required Google permissions
6. Complete the Settings and Users registers
7. Run verifyInstallation()
8. Deploy the system as a Google Apps Script web app
9. Test the /exec application URL
10. Release the system to authorised users

A visual installation guide is included.

Technical Requirements

The customer requires:

• A Google account
• Google Drive access
• Permission to create Google Sheets and Apps Script projects
• Permission to deploy an Apps Script web application
• A modern internet browser
• An authorised system administrator

Google Workspace is strongly recommended for organisational deployment.

Cross-domain users, personal Gmail accounts and organisations using sensitive Google permissions may require additional OAuth configuration or Google verification.

Who Should Use This System?

This product is suitable for:

• Oil and gas construction projects
• EPC contractors
• Refineries and petrochemical facilities
• Pipeline and tank-construction projects
• Power and renewable-energy projects
• Infrastructure and civil-construction sites
• Shutdowns and turnarounds
• Commissioning and start-up teams
• Manufacturing facilities
• HSE consulting organisations
• Principal contractors and subcontractors
• Project and corporate HSE departments

Important Information

This is a customer-installed Google Workspace system, not a Google Play or Apple App Store application.

The product supports HSE assurance, reporting and management visibility. It does not replace:

• Emergency communication procedures
• Statutory incident notification
• Permit-to-work requirements
• Site-specific risk assessments
• Competent-person decisions
• Regulatory consultation
• The customer’s approved HSE management system

The customer remains responsible for validating the system against applicable legislation, contractual obligations, client standards and organisational procedures.

Licence

Purchase provides a licence for the organisation, number of projects or sites and support period specified in the selected product package.

Resale, redistribution, sublicensing, publication of the source files or unauthorised sharing of the template is prohibited.

Customisation, multiple-site configuration, data migration, Google Workspace administration, additional dashboards, integrations and organisation-specific workflows may require a separate professional-services agreement.

Bring Daily HSE Assurance Into One Controlled System

Replace fragmented reporting with structured field verification, dynamic risk escalation, accountable action closure and real-time management visibility.

Purchase the HSE Daily Assurance & Verification System and establish a stronger connection between field activity, critical controls, corrective actions and management decision-making.