HOA Vendor Bid & Contract Kit: Request for Bid, Scoring Matrix, Contract Checklist, Vendor Letters + Excel Bid Scorer

When owners ask why the board picked a vendor, you want a paper trail, not a shrug. This kit walks your HOA through a fair bid process: a request for bid so every vendor prices the same scope, a vendor qualification sheet for insurance, license and references, a weighted scoring matrix, a contract review checklist and award and decline letters. The Excel bid scorer converts price to a score, weights each factor and ranks bidders.

What's inside:

• Bid process steps and conflict checklist

• Request for bid template

• Vendor qualification sheet

• Paper scoring matrix

• 14-point contract review checklist

• Award and decline letters

• Excel weighted bid scorer

Good to know:

• Templates only, not legal advice. Have your attorney review large contracts.