Quote Comparison Sheet – Compare tradespeople's quotes fairly | PDF, fillable & Excel

Three tradespeople's quotes, three prices – and which one is really best? 40 checkpoints with a traffic light, a price comparison with gap check, a payment plan, points scoring and a summary – plus an Excel file that calculates totals, comparison total and rank itself. For repairs and renovation in Germany.

Three quotes, three prices – but what is actually included? The cheapest quote is often only cheap at first sight: disposal is missing, material is "time and materials", travel costs extra, and half is to be paid in advance. This sheet helps you lay quotes for repair, renovation or refurbishment side by side, find gaps, compare prices fairly and make a well-founded decision – and ask the right questions before you sign.

How the traffic light works

• 🟢 OK: clearly regulated in the quote, in writing and complete

• 🟡 unclear: vague, only promised verbally or "time and materials" – ask and have it confirmed in writing

• 🔴 missing: missing from the quote or does not match your request – request it or rule the quote out

What makes this sheet different

• ✅ Written for non-experts: the same request to all companies, then check, compare, decide.

• ✅ Terms briefly explained: quote, cost estimate, fixed price, unit price, lump sum, hourly rate – and what that means for you, with sources.

• ✅ 40 checkpoints in 5 areas for up to 3 quotes: company & formalities, scope & line items, price & additional costs, schedule & process, contract, payment & warranty.

• ✅ Price comparison with gap check: items side by side, mark missing items; the Excel file calculates a fair comparison total.

• ✅ Payment plan & instalments: instalments and advance payments of the quotes at a glance, with a warning.

• ✅ Points scoring: set your own weights, award points – rank 1 to 3 instead of gut feeling.

• ✅ Questions to the companies & summary: clarify open points in writing, record the decision and next steps.

• ✅ Work the way you like: printed with a pen, as a fillable PDF on tablet or PC, or in Excel / Google Sheets.

What's included (16 A4 pages)

• 📋 Cover with project details and table of contents

• 📘 How to use the sheet: procedure and warning signs

• 📄 Quote, cost estimate & pricing types – with "What do I have?"

• ⚖️ Legal & money briefly explained: e.g. consumer building contract, instalments, warranty, undeclared work, tax reduction for tradespeople's services (German law)

• ✉️ Request: the same for all companies

• ✔️ Checklist A–E: 40 checkpoints with traffic light for quotes A, B and C

• 💶 Price comparison (15 items) with totals

• 🗓️ Payment plan & instalments

• 🏅 Points scoring with weights and rank

• ❓ Questions to the companies

• 🧭 Summary & decision, next steps

• 📚 Notes, sources and terms

Delivery (instant download, ZIP)

• Quote_Comparison_Sheet_Print.pdf: for printing

• Quote_Comparison_Sheet_Fillable.pdf: with form fields and tick boxes for tablet or PC

• Quote_Comparison_Sheet.xlsx: project, checklist with traffic-light selection, price comparison with totals and comparison total, payment plan, scoring with rank, questions, summary with charts (Excel, LibreOffice, Google Sheets)

• Quote_Comparison_Sheet_DEMO_Example.pdf and .xlsx: completed example (bathroom renovation) with entirely fictitious companies and prices

• Quick_Start_Guide.pdf

Requirements: an A4 printer or a PDF app with form support, e.g. the free Adobe Acrobat Reader. For the spreadsheet: Excel, LibreOffice or a free Google account.

Please note: This is a digital product; nothing is shipped. General information only; it does not replace an expert survey (Gutachten) and is not legal advice. The sheet helps you compare quotes in an orderly way and spot open questions. It does not rate any company, says nothing about local market prices and does not replace a review of your contract. The legal notes refer to German law; the sources cited are German and remain in German; the German version is authoritative. The prices in the demo example are entirely fictitious and are not guide values. Licence for personal use only: printing for your own project is allowed, passing on and reselling are not. Some preview images show fictitious example data. © 2026 Vorlagen Studio – alle Rechte vorbehalten.

Right of withdrawal: for digital content the right of withdrawal expires early under § 356 Abs. 6 Nr. 2 BGB once the download starts with your express consent and acknowledgement; details in the shop's withdrawal policy (Widerrufsbelehrung).

Hinweis zur Umsatzsteuer: Gemäß § 19 UStG wird keine Umsatzsteuer berechnet (Kleinunternehmerregelung).

(VAT note: In accordance with § 19 UStG (German VAT Act), no VAT is charged – small business regulation.)