EU Grant Budget Preparation Checklist | Excel | EN, DE & AL

Preparing an EU grant budget with a small team?

Keep track of the essential checks with a simple, editable Excel checklist designed for small and local NGOs preparing applications under EU external-action PRAG calls.

WHAT’S INCLUDED

• Three Excel files: English, German and Albanian.

• 20 practical checkpoints in each language.

• A simple, single-sheet layout.

• Dropdown statuses to track progress.

• Space for notes, questions and next steps.

FOUR CLEAR STAGES

1. Before you start — check eligibility, deadlines and application requirements.
2. While building your budget — review costs, quantities and assumptions.
3. Before finalising — check consistency, funding and supporting explanations.
4. Before submitting — review documents, approvals and submission requirements.

HOW TO USE IT

Choose your language, enter your project details and work through the questions alongside the call guidelines and official budget form. Mark each item’s status and note anything that needs clarification.

Designed for NGO finance staff, project managers and small teams sharing proposal responsibilities.

Created by Perseta Ristani | Light & Ledger

Please note: This is a budget preparation checklist, not a budget calculator or an official EU template. It is an independent support tool for PRAG external-action calls; the specific call documents and grant conditions always take precedence. It does not guarantee eligibility or funding.

Digital download • Editable .xlsx files • No physical product