Mobile Notary Business Manager Spreadsheet | Signing Log, Fee Split Ledger and Pay-Speed Scorecard - Google Sheets

Which signing company pays you slowest?

Every mobile notary knows the feeling: the signings are done, the packages are dropped — and then you wait. And wait. One company pays in a week, another takes six, and unless you track it, the slow one keeps sending you work while your money sits in their account. This manager tracks it for you. Log each signing with its act fee and service fee kept in separate columns, mark it paid when the check lands, and the Scorecard grades every company on its real average days to pay — so the slow payers expose themselves in your own numbers.

Transparency note: this spreadsheet was designed with AI assistance, then hand-built and formula-tested by our shop.

WHAT'S INSIDE — 8 focused tabs:

- Start Here — a plain-English guide and quick-start steps

- Dashboard — fees booked, collected, still owed, this month's income, receivables aging (0–30 / 31–60 / 61+ days), and the slow-payer watch

- Signing Log — one row per signing: date, type, location, who sent the work, the notarial act fee and the service/travel fee in separate columns, paid status, date paid, and days to pay

- Fee Split Ledger — act fees vs. service/travel fees by month, all year — the split never blurs

- Signing Company Scorecard — per company: signings, total fees, average fee, average days to pay, what they still owe you, and a pay-speed rating (FAST PAYER / STANDARD / SLOW PAYER — CONSIDER DROPPING)

- Mileage Log — every business trip, valued at your per-mile rate (one editable cell — set the current IRS standard rate for your tax year)

- Expenses — supplies, printing, shipping, E&O insurance, dues, by category

- Monthly Summary — signings, fees, collected, owed, expenses and miles by month, plus tax-time totals ready to hand to your preparer

HOW IT WORKS

1. After checkout you get a PDF with your private link. Click it and choose "Make a copy" — the manager is yours.

2. Log each signing the day it happens: act fee in one column, service/travel fee in the other. The total fills itself in.

3. When a payment lands, flip the row to Paid and enter the date. Days to Pay calculates itself — and the Scorecard, Dashboard aging, and fee split all update on their own.

THE TWO NUMBERS THAT MATTER

Your act fees and your service fees are different money, and this sheet never lets them blur: the Fee Split Ledger shows the split month by month (in the samples, $420 of act fees against $1,445 of service/travel fees). And the Scorecard turns your payment history into a rating per company — in the samples, First Coast averages 7.7 days to pay while Golden State averages 46 and still owes $220. Whether you keep a slow payer is always your call; the sheet just makes sure you make it with your eyes open.

WHY THIS ONE

Notaries are paying monthly subscriptions for tracking apps — the mileage slice alone goes for $34.99 a year elsewhere. This is the whole workflow in one Google Sheets file for a one-time price: signing log, fee split, pay-speed scorecard, mileage, expenses, and tax-time totals. It comes loaded with 17 fictional sample signings from five fictional sources, so you can watch every formula work before you replace them with your own.

PLEASE READ: This is a bookkeeping organizer. It does not set your fees, and it is not legal or tax advice. Notarial act fees are regulated by your state and the rules differ by state — follow your state's notary handbook for what you may charge per act. At tax time, hand the Monthly Summary totals to your tax professional.

FINISHED FILE — This listing is a digital item, delivered instantly as a file at checkout. The file is finished and ready to use — nothing is customized or personalized. If anything ever breaks or a formula misbehaves, message us and you will receive a corrected file free — forever, no time limit.

REQUIREMENTS: a free Google account. Your manager lives in Google Sheets — no Excel needed, and it works at the office, in the car between signings, and on your phone.

This is a digital product — no physical item will be shipped, and all sales are final (we can't accept returns or cancellations on digital downloads). Your files are available instantly after checkout. But don't worry: if anything isn't working right, message us anytime and we'll fix it for you — no time limit.