The Farmer's Complete Business Kit: Farm Tracker, Records, Pricing Tools & AI

Busy from dawn to dark but not sure what's actually paying? Eggs priced like the supermarket, a beef box that barely covers the processor, spray records on the back of an envelope and a lean month that always comes as a surprise.

The Farmer's Complete Business Kit is the office side of a small farm, in one download. It's for farms that sell what they grow: eggs, veg boxes and CSA shares, meat boxes, honey, market stalls and local shops. Editions for Australia, New Zealand, the UK, the US and Canada.

What you get

• Farm & Money Tracker (Excel or Google Sheets, one per country).
• Tabs: sales by channel, costs, labour (your own hours too), enterprises, buyers and orders, invoices, a Quote & Invoice Maker, spray records, a stock register and a 12-month cash forecast.
• The Enterprises tab shows the gross margin of every part of the farm, the full cost per unit, the price to aim for and what each one pays you per hour of your time.
• The Dashboard's top row is today's to-do list: buyers to reply to, regulars due to re-order, overdue invoices, spray records to finish, stock moves to record and anything under withholding.
• 9 templates made for your country (Word or Google Docs):
• Meat box and bulk order quote, and two invoices (charging tax or not).
• Terms of sale covering deposits, pick-up, cancellations and final weights.
• Spray and chemical record, and a livestock movement and treatment register, with your country's record rules.
• Farm safety induction and visitor log, and a farm biosecurity plan.
• 30 ready-to-send messages: enquiries, price lists, re-order nudges, payment reminders and neighbour spray notices.
• 3 web tools (no login, work offline):
• Cost of Production & Price Calculator: the real cost of a dozen, a box or a jar, and the price for farm gate, market, online and wholesale.
• Meat Box Price Calculator: live weight to carcass to packed meat, whole, half and quarter prices, and whether boxes beat selling live.
• Farm Order Builder: put an order form on your website, Facebook page or a QR sign at the gate. Buyers send you the order in one tap. No monthly store fee.
• The Farmer's AI Toolkit: 40+ fill-in-the-blank prompts for free ChatGPT, Claude or Gemini: sale listings, buyer and agent messages, payment chasers, worker inductions, spray and biosecurity drafts, plus a bonus chapter for veg box, meat box and egg sellers.
• The AI Business Engine (farm edition): a free website with product pages, Google Business Profile, local search, email follow-up and a 90-day plan.
• 13-page Start Here guide: the one-hour setup, your three key numbers, which enterprise to grow, fix or drop, pricing by channel, a free direct-sales system, seasonal cash flow and the rules for your country (tax, spray records, stock ID, selling direct, pay).

Why it's different

• Farm software without the monthly bill. Farm record and online-store apps cost US$29 to US$399 a month, every month. This is a one-off price.
• Built for your country: GST, VAT, GST/HST or sales tax. NLIS, NAIT, LIS, ADT or CCIA. Paddock or field, kilograms or pounds. Not one country's template with the words typed over.
• It shows what each enterprise pays you per hour. A farm can look busy and still pay you less than a farm hand. This number says so.
• It plans for lumpy income. A 12-month cash forecast shows your lowest month before it arrives.

Good to know

• Software: works with Microsoft Word and Excel, or free Google Docs and Google Sheets (and the Google Sheets app on your phone). The web tools open in Chrome, Edge or Safari.
• The AI Toolkit was written in Australia. It works anywhere: the country companion gives you full US and Canada Master Prompts, swap tables, 6 country-ready prompts and a list of official sites to check with.
• Advice: templates and guides are general information, not legal, tax, veterinary, agronomic or financial advice. The chemical label, your vet and your local authority have the final say. Rules were checked against official sources in October 2026.
• Delivery: instant digital download (zip, 57 files). Nothing is posted.

Questions

Which country files do I use?

Open the folder for your country in Templates, and the tracker ending in AU, NZ, UK, US or CA. Ignore the others.

I'm not registered for GST, VAT or sales tax.

Use the "not registered" invoice, and set the tracker's Settings to "No".

I only sell at the saleyard or to a packer. Is it still useful?

Yes for the money side: enterprise margins, cost of production, labour, records and the cash forecast. The direct-selling parts (order form, buyer list) matter most if you sell to households or local shops.

Can I use it on my phone?

Yes. Save the tracker as a Google Sheet and it works in the Google Sheets app, out in the paddock. The web tools work on phones too.

Refunds

Because it's an instant download, all sales are final unless a file is faulty. If anything won't open, email hello@pageandplanstudio.com and we'll fix it. This doesn't affect your rights under consumer law.