AI Prompt Pack for Commercial Cleaning Businesses | Customer Email Templates & Outlook Guide

Help your cleaning team handle enquiries, communicate clearly and keep client promises.

Created for small commercial cleaning businesses, this AI Alchemist toolkit helps your team use AI for everyday customer communication, alongside simple Outlook inbox routines.

Five practical prompts cover:

• Sorting service enquiries and identifying who needs to respond.

• Gathering missing information before preparing a quote.

• Arranging site surveys using staff-checked availability.

• Responding thoughtfully to missed cleans and service complaints.

• Reviewing outstanding enquiries and promised updates.

WHAT’S INCLUDED

• A 25-page PDF workbook.

• A separate text file with five copy-ready prompts.

• Fictional worked examples and checks for each task.

• Colour-coded prompt panels and interactive progress tick boxes.

• Notes pages with a camera mini-prompt for incorporating handwritten ideas.

• A business-context worksheet and 20-minute team exercise.

• A four-page Outlook guide covering inbox rules, reusable replies, follow-up reminders and a testing checklist.

Learn to adapt prompts using your own service knowledge, approved information and judgement. No coding is required.

This is a downloadable training toolkit. It does not connect to your inbox, price jobs, schedule cleaners or send messages automatically. It does not provide chemical or safety instructions. Microsoft 365 features depend on your account and Outlook version. Software subscriptions and personal setup support are not included.

Created by Siobhan Kos-Hodge in collaboration with ChatGPT, drawing on her customer-service principles and experience.

AI excellence starts with your people.