Chiropractor Practice Profit Tracker

Chiropractor Practice Profit Tracker Excel for your chiropractor practice — patient plans, visit log, expenses, and a monthly P and L dashboard. Know what every patient actually pays — and whether the month actually made money.

Built for chiropractors and small chiropractic clinics who need to know, patient by patient and visit by visit, what the care plan is really worth per visit — without accounting software. If a patient is eating hours at a discount rate, this workbook shows it before the next care plan.

WHAT'S INCLUDED (6 sheets):

- Patient and Care Plan — patient, care plan, monthly fee, visits per month, effective rate, add-on revenue, and total monthly revenue for every patient. Change a fee and the rate and totals update.

- Visit Log — date, patient, task, hours, hourly rate, amount, and whether it was billable for every visit. Retainer rates are pulled from sheet 1 by formula; add-on visits are priced per visit.

- Expenses — rent, supplies, software, marketing, insurance, licensing, and other overhead, with a monthly cost for each.

- Monthly P and L — revenue, rent, supplies, software, marketing, insurance, licensing and other expenses by month, Jan-Dec, with net profit and margin. Revenue is a formula from the Visit Log.

- Dashboard — total revenue, patients, hours, billable vs non-billable hours, capacity used, average rate, expenses, net profit and margin, best and weakest patients, revenue by patient, costs by category, and hours by patient.

- Cover and How to Use — start here. Yellow cells are the only ones you edit.

EXAMPLE DATA (October 2026 — replace with your own numbers):

- 12 patients; monthly fees 5,180; add-on revenue 820; total revenue 6,000.

- 85 visits per month; 103 hours logged (97 billable, 6 non-billable); capacity used 64.4 percent of a 160-hour month; average rate per billable hour 61.86.

- Rent 1,800, supplies 400, software 194, marketing 150, insurance 210, licensing 95, other 350; total expenses 3,199; net profit 2,801; net margin 46.7 percent.

- Best patient by revenue: David Okafor, 800. Best effective rate: Karen Walsh, 80 per visit. Lowest effective rate: Tom Becker, 45 per visit.

- Average monthly fee 431.67; average revenue per patient 500; best add-on revenue 200 (David Okafor).

HOW IT WORKS:

1. Download the Excel file instantly after purchase.

2. On sheet 1, enter each patient's care plan, monthly fee, visits per month, and add-on revenue. Effective rate and total monthly revenue fill in by formula.

3. On sheet 2, add a row per visit: date, patient (spelled exactly as on sheet 1), task, hours, hourly rate, and whether it was billable. Amount fills in by formula. Retainer rows pull the rate from sheet 1.

4. On sheet 3, enter each month's rent, supplies, software, marketing, insurance, licensing and other costs.

5. On sheet 4, enter rent, supplies, software, marketing, insurance, licensing and other expenses each month, then check capacity and net profit on the Dashboard.

HOW THE NUMBERS WORK:

Effective rate is monthly fee divided by visits per month. Total monthly revenue is the fee plus add-on revenue. Average rate per billable hour is total revenue divided by billable hours. Capacity used is hours logged divided by a 160-hour month. Net profit is revenue minus rent, supplies, software, marketing, insurance, licensing, and other expenses — before the owner's own pay, which comes out of profit as drawings.

WHO IT'S FOR:

Chiropractors and small chiropractic clinics who want patient plans, effective rates per visit, billable hours, capacity, and a monthly P and L in one workbook — without accounting software.

PLEASE NOTE:

- This is a digital download. No physical item will be shipped.

- Works in Microsoft Excel and Google Sheets (upload to Google Drive to open in Sheets).

- Example data for October 2026 is included (12 patients, 85 visits per month, 103 hours logged in total, 12 expense items). Replace it with your own numbers.

- The example is simplified: net profit is before the owner's own pay — the owner takes drawings from profit, so add an owner-pay line on the P and L if you draw a salary. Capacity is measured against a 160-hour month; change it on the Dashboard if your month is different.

- This is a bookkeeping and planning tool only, not tax, legal, or CPA advice.

- Due to the nature of digital downloads, refunds are not available. Message me before buying if you have a question.

Built by an accountant: B.S. Accountancy, ASU W. P. Carey, with revenue-reconciliation experience at Marriott and audit work at PwC.