AI Prompt Pack for Print & Sign Businesses | Customer Email Templates & Outlook Guide

Help your team turn customer enquiries into clearer briefs, approvals and updates.

Created for small printing and signage businesses, this AI Alchemist toolkit helps your team use AI to improve everyday communication from the first enquiry through to production follow-ups.

Five practical prompts cover:

• Sorting job enquiries, artwork questions and proof responses.

• Clarifying a print brief and asking for missing specifications.

• Requesting approval for the correct proof version.

• Explaining production progress, dispatch estimates and delivery uncertainty.

• Reviewing outstanding decisions and promised updates.

WHAT’S INCLUDED

• A 25-page PDF workbook.

• A separate text file with five copy-ready prompts.

• Fictional worked examples and checks for each task.

• Colour-coded prompt panels and interactive progress tick boxes.

• Notes pages with a camera mini-prompt for incorporating handwritten ideas.

• A business-context worksheet and 20-minute team exercise.

• A four-page Outlook guide covering inbox rules, reusable replies, follow-up reminders and a testing checklist.

Your team brings the production knowledge and approved job information. AI helps organise and draft the message; people check the details and make the decisions. No coding is required.

This is a downloadable training toolkit. It does not inspect artwork, approve proofs, calculate prices, release jobs into production or confirm delivery dates. It does not connect to your inbox or send messages automatically. Microsoft 365 features depend on your account and Outlook version. Software subscriptions and personal setup support are not included.

Created by Siobhan Kos-Hodge in collaboration with ChatGPT, drawing on her customer-service principles and experience.

AI excellence starts with your people.