Purchase Order & Receiving Tracker | Excel Template

Make purchase-order follow-up easier with a clear, editable Excel tracker.

Record what you ordered, what you received, and what is still outstanding on each purchase-order line. The dashboard summarizes quantity gaps, dollar value outstanding, complete and partial lines, and deliveries past their expected date.

INCLUDED

• A purchase-order line register with 150 prepared rows

• Ordered versus received quantity comparison

• Automatic line statuses: not received, partial, complete, and over-received

• Dollar calculations for ordered, received, and outstanding stock

• Supplier directory with contacts and lead times

• Simple dashboard with 9 operational indicators

• Instructions and clearly marked fictional sample records

HOW TO USE

1. Replace sample PO lines with your orders.

2. Enter supplier names, dates, SKUs, quantities, and unit costs.

3. Update total quantities received as deliveries arrive.

4. Review shortages, over-receipts, and outstanding value.

Designed for modern Microsoft Excel. Manual-entry workbook; no macros, supplier connections, POS, payment, or ERP integration. One business at a time. Example rows are fictional. The tracker supports follow-up but does not replace invoice matching or accounting reconciliation.

One-time purchase, no subscription. For internal personal or business use; do not resell the workbook itself.