Home Maintenance Tracker Spreadsheet | Home Maintenance Checklist, Repair Log, Warranty Tracker, Home Inventory | Excel Google Sheets
Stay ahead of every furnace filter, gutter cleaning and water heater flush, and know exactly what's in your home if you ever need to file a claim. This spreadsheet keeps a seasonal maintenance schedule that updates itself, a log of every job and repair, your appliances and warranties, and a room-by-room home inventory with a printable report for your insurance company.
WHAT'S INSIDE (8 TABS)
• Start Here: a 15-minute setup guide.
• Dashboard: overdue and due-soon counts, the next job, jobs done and money spent this year vs. your yearly upkeep budget, plus your inventory value, items missing proof, warranties ending soon and appliances to plan for. Also a "coming up" list sorted most urgent first, a month-by-month spending chart (scheduled upkeep vs. one-off repairs), spending by area, and your appliances sorted by replace-by year.
• Maintenance Schedule: 44 common tasks are ready to use (HVAC, plumbing, safety, roof & exterior, yard, appliances, interior, garage). Edit them or add your own, up to 80. Set how often each is due and its best month. The file finds the last time you did it and shows the next due date, days left and a status: Overdue, Due soon, OK or No record.
• Maintenance Log: up to 500 jobs and repairs (date, task, cost, who did it, notes). The area fills in by itself, and a Check column flags rows with something missing.
• Appliances & Warranties: up to 50 appliances and systems with model and serial numbers, price, install date and warranty length. See when each warranty ends, each item's age, its typical life (based on InterNACHI's life-expectancy chart) and a replace-by year.
• Home Inventory: up to 400 items by room and category, with quantity, brand, serial number, price paid, replacement value, and whether you have a receipt and a photo.
• Inventory Report: a printable summary for your insurer, with totals by room and by category, how much is fully documented, and your most valuable items.
• Settings: your home's details, reminder windows, a yearly upkeep budget (1% of home value by default), and editable lists of areas, rooms, categories and appliance lifespans.
MADE FOR
• New homeowners who don't know what needs doing when
• Anyone who forgets when the filter was last changed or the gutters were last cleaned
• Families who want a home inventory ready before they ever need to file a claim
• Homeowners planning ahead for the next big replacement (roof, furnace, water heater)
DETAILS
• Works in Microsoft Excel (desktop & web) and Google Sheets (upload to Google Drive, then Open with → Google Sheets)
• No macros, add-ons or sign-ups. Just a spreadsheet, and it works offline
• Comes filled with clearly labeled EXAMPLE data (a made-up "The Miller home (example)", with jobs from Jan 2025 to Oct 2026) so you can see how everything works. Delete the example rows and add your own
• Instant digital download (1 .xlsx file)
PLEASE NOTEStay ahead of every furnace filter, gutter cleaning and water heater flush, and know exactly what's in your home if you ever need to file a claim. This spreadsheet keeps a seasonal maintenance schedule that updates itself, a log of every job and repair, your appliances and warranties, and a room-by-room home inventory with a printable report for your insurance company.
WHAT'S INSIDE (8 TABS)
• Start Here: a 15-minute setup guide.
• Dashboard: overdue and due-soon counts, the next job, jobs done and money spent this year vs. your yearly upkeep budget, plus your inventory value, items missing proof, warranties ending soon and appliances to plan for. Also a "coming up" list sorted most urgent first, a month-by-month spending chart (scheduled upkeep vs. one-off repairs), spending by area, and your appliances sorted by replace-by year.
• Maintenance Schedule: 44 common tasks are ready to use (HVAC, plumbing, safety, roof & exterior, yard, appliances, interior, garage). Edit them or add your own, up to 80. Set how often each is due and its best month. The file finds the last time you did it and shows the next due date, days left and a status: Overdue, Due soon, OK or No record.
• Maintenance Log: up to 500 jobs and repairs (date, task, cost, who did it, notes). The area fills in by itself, and a Check column flags rows with something missing.
• Appliances & Warranties: up to 50 appliances and systems with model and serial numbers, price, install date and warranty length. See when each warranty ends, each item's age, its typical life (based on InterNACHI's life-expectancy chart) and a replace-by year.
• Home Inventory: up to 400 items by room and category, with quantity, brand, serial number, price paid, replacement value, and whether you have a receipt and a photo.
• Inventory Report: a printable summary for your insurer, with totals by room and by category, how much is fully documented, and your most valuable items.
• Settings: your home's details, reminder windows, a yearly upkeep budget (1% of home value by default), and editable lists of areas, rooms, categories and appliance lifespans.
MADE FOR
• New homeowners who don't know what needs doing when
• Anyone who forgets when the filter was last changed or the gutters were last cleaned
• Families who want a home inventory ready before they ever need to file a claim
• Homeowners planning ahead for the next big replacement (roof, furnace, water heater)
DETAILS
• Works in Microsoft Excel (desktop & web) and Google Sheets (upload to Google Drive, then Open with → Google Sheets)
• No macros, add-ons or sign-ups. Just a spreadsheet, and it works offline
• Comes filled with clearly labeled EXAMPLE data (a made-up "The Miller home (example)", with jobs from Jan 2025 to Oct 2026) so you can see how everything works. Delete the example rows and add your own
• Instant digital download (1 .xlsx file)
PLEASE NOTE
This is a digital file. Nothing will be mailed to you. Task frequencies are common recommendations, not rules: follow your manufacturers' manuals and use a licensed pro for gas, electrical and roof work. Lifespans are planning guidelines, not guarantees. Values in the inventory are your own estimates; this is not an appraisal or insurance advice. Reminders show when you open the file; it doesn't send emails or notifications. Amounts display with $; change the number format for another currency. Apple Numbers and LibreOffice will open the file, but it is built for Excel and Google Sheets.
This is a digital file. Nothing will be mailed to you. Task frequencies are common recommendations, not rules: follow your manufacturers' manuals and use a licensed pro for gas, electrical and roof work. Lifespans are planning guidelines, not guarantees. Values in the inventory are your own estimates; this is not an appraisal or insurance advice. Reminders show when you open the file; it doesn't send emails or notifications. Amounts display with $; change the number format for another currency. Apple Numbers and LibreOffice will open the file, but it is built for Excel and Google Sheets.