UK Reseller Profit & Tax Tracker 2026/27 for Vinted, eBay & Depop (Excel & Google Sheets)

Selling on Vinted, eBay or Depop? Since 2024, platforms send HMRC details of anyone who makes 30 or more sales, or more than about £1,700, in a calendar year. This tracker shows your real profit on every item, checks whether each platform will report you, keeps your own old things separate from stock you resell, and tells you whether you need to tell HMRC. Works in Excel and Google Sheets.

Built for UK resellers and side hustlers: charity shop and car boot flippers, vintage sellers, wardrobe clear-outs, bundle buyers and anyone selling online alongside a job.

WHAT IT DOES FOR YOU

• Profit on every item after platform fees, boosts, postage and what you paid for it
• Platform Check: sales and value per platform for each calendar year, and whether Vinted, eBay, Depop, Facebook Marketplace or Etsy will report you to HMRC
• Keeps personal items (your own unwanted things) out of your tax figures, while still counting them towards the platform limits
• Flags slow stock that hasn't sold after 90 days (you choose the number), so you can re-price or bundle it
• "Am I trading?" check: 7 plain-English questions based on HMRC's badges of trade
• Tells you if your trading sales are over the £1,000 trading allowance, and compares the allowance with your real costs
• Works out the extra tax on top of your job if you're employed, and how much to set aside
• Mileage at 55p a mile for sourcing trips, and costs matched to HMRC's boxes

WHAT'S INSIDE (15 tabs + an example file)

• Stock: 1,500 items with cost, where bought, status, profit and days to sell
• Sales: 1,500 sales with fees, boosts, postage, refunds and a Check column that flags mistakes (sold twice, missing item, sold before it was bought)
• Platform Check: each platform for 2026 and 2027, with how many sales or £ to go before you're reported
• Dashboard: items sold, income, profit, average profit per item, unsold stock, slow stock, tax estimate, and profit by month, platform and category
• Am I Trading: a quick check based on HMRC's badges of trade
• Tax Estimate: do you need to tell HMRC, the £1,000 allowance check, tax on top of your PAYE job and payments on account
• Expenses and Mileage: packaging, rails, steamers, storage, apps and sourcing trips
• Monthly Summary and Annual Summary: month-by-month figures and the numbers for your tax return
• Plus Start Here guide, Settings, Key Dates, Checklist and Rates (with GOV.UK sources)

YOU'LL RECEIVE

• Blank Excel spreadsheet (.xlsx)
• Example Excel spreadsheet filled with a sample charity-shop and car-boot reseller
• PDF with your Google Sheets links (click "Make a copy")

WORKS WITH

Microsoft Excel 2016 or newer (Windows and Mac) and Google Sheets with a free Google account. Set up on a computer; after that you can update it on your phone.

PLEASE NOTE

• Digital download only. No physical item will be sent.
• It doesn't connect to Vinted, eBay, Depop or any platform - you type or paste in your sales. It doesn't send anything to HMRC.
• Being reported by a platform doesn't mean you owe tax. Selling your own unwanted things usually isn't trading. This tracker helps you keep the records to show which is which.
• It's a record-keeping tool, not tax or financial advice. If you're unsure, check HMRC's guidance or speak to an accountant.
• Built for UK sole traders and people selling their own things. Limited companies, VAT-registered sellers and Capital Gains Tax on high-value items aren't covered.
• Uses 2026/27 rates for England, Wales and Northern Ireland. Scottish income tax bands are different, so the estimate won't be exact in Scotland.
• Designed by me with the help of AI tools, then checked and tested by hand.
• For your own use only. Please don't share or resell.

Questions or stuck? Use the Contact link at the top of my store and I'll reply within 24 hours.