Software & License Renewal Tracker

Software License Renewal Tracker is a practical Notion template for small IT teams and solo IT admins who need a simple way to keep software subscriptions, renewal dates, costs, and license status under control.

Instead of tracking renewals across spreadsheets, notes, and scattered records, this template gives you one clear workspace for recording licenses and focusing on what needs attention.

What’s Included

01 — License Registry

• Track software subscriptions and licenses
• License type
• Cost
• Seats
• Renewal date
• Renewal status

02 — Expiring Soon

• Focus on licenses that need attention first
• Automatically filtered and sorted by nearest renewal date

03 — Renewal Calendar

• See upcoming renewals on one timeline
• Plan ahead before renewal dates become urgent

Example Data Included

The template includes 4 example licenses:

• Microsoft 365
• Adobe Creative Cloud
• 1Password
• Trial software

Use the examples to understand the workflow, then delete them and add your own records.

Simple Operating Loop

Record → Review → Renew

Keep license information organized and make upcoming renewal decisions easier to manage.

Best For

• Solo IT administrators
• Small internal IT teams
• Small businesses
• IT support operations
• Anyone managing recurring software licenses and subscriptions

Important

This is a Notion template, not a software license management platform.

Notion account required.

For the complete connected IT operations system, see IT Operations Hub.