Configuration Item Record Template

Configuration Item Record · A$12

One controlled item, tracked through its whole life — identity, composition, every version, and the audits that prove it.

The approach document sets the rules. This is the record you keep for each item under those rules: what it is, who owns it, what it is made of, what it depends on, and every change it has been through.

What's inside

• Item identity and ownership — reference number, title, type, owner, current baseline
• Description, composition and relationships — what it contains and what it connects to
• Version and status history — every issue, what changed, who approved it, when
• Verification and audit — checks performed, findings, and confirmation the item matches its record

Eleven pre-built tables.

Why the history section earns its keep

When something fails, the first question is "what changed?" A complete version history answers it in minutes. Without one, you are reconstructing from memory and emails, usually under pressure.

Who it's for

Configuration managers, engineering teams, asset owners, and anyone maintaining equipment, software or documents where the current version genuinely matters.

How you use it

One record per configuration item. Create it when the item is baselined, update it at every change, close it at disposal.

Pairs with the Configuration Management Approach (A$16), which defines the rules this record follows.

Built in Australia from more than twenty years of program delivery experience. Instant download, yours to keep, use it for as many items as you like.