Permit-to-Work (PTW) System — Written Program & Live Register (ISO 45001:2018)

Description:

Complete Permit-to-Work governing program — the system-level document defining how your permit process actually operates, distinct from the individual permit forms. Covers the full permit hierarchy (referencing all 10 standard permit types), role definitions (Permit Issuer, Permit Receiver, PTW Coordinator), permit validity and extension rules, the full issuance process, Simultaneous Operations (SIMOPS) management with real conflict examples, suspension/emergency cancellation, shift handover, and audit requirements. Includes a companion Excel workbook with a live Permit Register (automatic expiry tracking), a SIMOPS conflict-check reference, and a Summary Dashboard that flags expired permits still marked "Open" and permits expiring within 2 hours — a genuine, tested safety-gap detector, not a static form. Editable Word program plus live-formula Excel workbook. Ideal for HSE managers and PTW Coordinators who already have individual permit forms but need the system that governs how they're issued, tracked, and closed.

Disclaimer:

This document is a written program template and methodology reference based on ISO 45001:2018 Clause 8.1 and recognized industry guidance (including the Energy Institute's Guidance on Permit-to-Work Systems). It is not a substitute for a full compliance review by a qualified safety professional and does not constitute legal advice. This template must be customized with site-specific roles, permit hierarchy, and SIMOPS conflict matrix before it can function as a compliant governing program. Employers remain responsible for verifying current applicable requirements. No liability is accepted for incidents, damages, or losses arising from use of this document.