Dance Studio Business Profit Tracker

Dance Studio Business Profit Tracker Excel for your dance studio — family plans, class log, expenses, and a monthly P and L dashboard. Know what every family actually pays — and whether the month actually made money.

Built for dance studio owners who need to know, family by family and class by class, what the class package is really worth per class — without accounting software. If a family is eating hours at a discount rate, this workbook shows it before the next class package.

WHAT'S INCLUDED (6 sheets):

- Family and Class Package — family, class package, monthly tuition, classes per month, effective rate, add-on revenue, and total monthly revenue for every family. Change a fee and the rate and totals update.

- Class Log — date, family, task, hours, hourly rate, amount, and whether it was billable for every class. Retainer rates are pulled from sheet 1 by formula; add-on classes are priced per class.

- Expenses — rent, supplies, software, marketing, insurance, licensing, and other overhead, with a monthly cost for each.

- Monthly P and L — revenue, rent, supplies, software, marketing, insurance, licensing and other expenses by month, Jan-Dec, with net profit and margin. Revenue is a formula from the Class Log.

- Dashboard — total revenue, families, hours, billable vs non-billable hours, capacity used, average rate, expenses, net profit and margin, best and weakest families, revenue by family, costs by category, and hours by family.

- Cover and How to Use — start here. Yellow cells are the only ones you edit.

EXAMPLE DATA (October 2026 — replace with your own numbers):

- 12 families; monthly fees 2,280; add-on revenue 530; total revenue 2,810.

- 73 classes per month; 87.50 hours logged (83.50 billable, 4 non-billable); capacity used 62.5 percent of a 140-hour month; average rate per billable hour 33.65.

- Rent 1,400, supplies 410, software 114, marketing 110, insurance 130, licensing 60, other 330; total expenses 2,554; net profit 256; net margin 9.1 percent.

- Best family by revenue: The Hughes Family, 510. Best effective rate: The Hughes Family, 40 per class. Lowest effective rate: The Johnson Family, 15 per class.

- Average monthly tuition 190; average revenue per family 234.17; best add-on revenue 150 (The Hughes Family).

HOW IT WORKS:

1. Download the Excel file instantly after purchase.

2. On sheet 1, enter each family's class package, monthly tuition, classes per month, and add-on revenue. Effective rate and total monthly revenue fill in by formula.

3. On sheet 2, add a row per class: date, family (spelled exactly as on sheet 1), task, hours, hourly rate, and whether it was billable. Amount fills in by formula. Retainer rows pull the rate from sheet 1.

4. On sheet 3, enter each month's rent, supplies, software, marketing, insurance, licensing and other costs.

5. On sheet 4, enter rent, supplies, software, marketing, insurance, licensing and other expenses each month, then check capacity and net profit on the Dashboard.

HOW THE NUMBERS WORK:

Effective rate is monthly tuition divided by classes per month. Total monthly revenue is the fee plus add-on revenue. Average rate per billable hour is total revenue divided by billable hours. Capacity used is hours logged divided by a 140-hour month. Net profit is revenue minus rent, supplies, software, marketing, insurance, licensing, and other expenses — before the owner's own pay, which comes out of profit as drawings.

WHO IT'S FOR:

Dance studio owners who want family tuition, effective rates per class, recital costs, billable hours, and a monthly P and L in one workbook — without accounting software.

PLEASE NOTE:

- This is a digital download. No physical item will be shipped.

- Works in Microsoft Excel and Google Sheets (upload to Google Drive to open in Sheets).

- Example data for October 2026 is included (12 families, 73 classes per month, 87.50 hours logged in total, 12 expense items). Replace it with your own numbers.

- The example is simplified: net profit is before the owner's own pay — the owner takes drawings from profit, so add an owner-pay line on the P and L if you draw a salary. Capacity is measured against a 140-hour month; change it on the Dashboard if your month is different.

- This is a bookkeeping and planning tool only, not tax, legal, or CPA advice.

- Due to the nature of digital downloads, refunds are not available. Message me before buying if you have a question.

Built by an accountant: B.S. Accountancy, ASU W. P. Carey, with revenue-reconciliation experience at Marriott and audit work at PwC.