Special Education Evaluation Task Tracker - Google Sheets Spreadsheet
Track your progress through your special education evaluation to-do list. This Google Sheets workbook includes tabs for your to-do list and school/district calendar. The to-do list tab auto-calculates days left until the due date based on the calendar tab to provide timelines tailored to your school. Cells with checkboxes allow for you to mark off tasks as you complete them and dropdown options are provided for cells to track whether forms/rating scales have been sent, resent, come back, scored, or done (or n/a). Dropdown options are editable in a separate tab labeled "dropdown options".
The to-do tab includes columns for:
--School days left (auto-calculates days left until the due date based on the "calendar" tab) **NEW: Version 1 calculates days left based on INSTRUCTIONAL days while Version 2 calculates days left based on CALENDAR days**
--School (dropdown option- editable in the "dropdown options" tab)
--Due date (fill in yourself)
--Student first name (fill in yourself)
--Student last name (fill in yourself)
--DOB (fill in yourself)
--Age (auto-calculates based on DOB column)
--Grade (dropdown option- editable in the "dropdown options" tab)
-EVALUATION SECTIONS
--Cognitive/Executive Functioning (Cog/EF)- checkbox (column title is editable)
--Academic (Acad.)- checkbox (column title is editable)
--Social/Emotional (S/E)- checkbox (column title is editable)
--Behavioral (Beh.)- checkbox (column title is editable)
--Adaptive Skills (Adapt.)- checkbox (column title is editable)
-FORMS/RATING SCALES
--Student (dropdown options of sent, resent, back, scored, done, n/a- editable in the "dropdown options" tab)
--Family (dropdown options of sent, resent, back, scored, done, n/a- editable in the "dropdown options" tab)
--Teacher (dropdown options of sent, resent, back, scored, done, n/a- editable in the "dropdown options" tab)
-TESTING
--Administered (Admin.)- checkbox (column title is editable)
--Scored- checkbox (column title is editable)
--Done- checkbox (column title is editable)
--Progress Notes (fill in yourself- perfect place to list testing specifics or link to documents)
This resource is intended to be a tool rather than guidance. Please confirm it aligns with your specific state and district timelines and requirements before use.
Includes:
This resource includes a .PDF with directions and links to save a copies to your Google Drive. Before downloading, make sure you are signed into the Google account you intend to use with the resource.
File details:
File type(s): .PDF with four (2) Google Sheets links:
--> Version 1 (Instructional Days) for 2026-2027 school year
--> Version 2 (Calendar Days) for 2026-2027 school year
--> Version 1 (Instructional Days) for 2027-2028 school year
--> Version 2 (Calendar Days) for 2027-2028 school year
Documents are not editable unless otherwise stated.
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~RaeLynn (RaeLynn’s Resources)