AI Rules for Small Teams: AI Use Policy & AI-Literacy Kit — Company Licence

Your team is already using AI: chatbots, meeting note-takers, and the AI buttons that appeared in email and documents. AI Rules for Small Teams is the missing paperwork, written in plain English for teams without a legal or compliance department.

What's inside

• AI Acceptable Use Policy (Word / Google Docs): 16 short sections covering five core rules, approved tools, a Green / Amber / Red data table, human review, decisions about people, customer-disclosure wording, IP and confidentiality, incidents and roles. Includes employee acknowledgment, staff summary and an EU AI Act appendix. Placeholders are highlighted.

• AI Tool Register & Risk Workbook (Excel / Google Sheets): risk scores, High / Medium / Low rating, automatic next-review date, use-case intake and triage, vendor scoring for up to 5 vendors, a role-based literacy plan, training register, incident log, quarterly review checklist, dashboard and fictional Example tab. No macros.

• 30-minute staff training deck (PowerPoint / Google Slides) with speaker notes and timings, including a Green, Amber or Red exercise and the CHECK routine.

• 10-question quiz, answer key and completion log.

• Vendor AI due-diligence questionnaire with 25 questions.

• One-page staff cheat sheet (A4 + US Letter) and a 7-page quick-start guide.

Built for small businesses, agencies, non-profits and startups, and the IT providers and consultants who support them.

About the EU AI Act: Article 4 asks providers and deployers of AI systems to take measures to support staff AI literacy. The training plan, quiz and register help plan and record those measures, and the policy reflects Article 50 transparency basics.

Please read: this is a set of editable templates and trackers. It is not legal advice. It supports EU AI Act Article 4 literacy measures but does not guarantee compliance with the EU AI Act, data-protection law or any other law. It does not cover high-risk AI obligations such as recruitment or credit decisions. For legal consequences, speak to a qualified professional.

Instant digital download (.docx, .xlsx, .pptx, .pdf). Works in Microsoft 365, Google Workspace and LibreOffice. Free v1.x updates. 14-day money-back guarantee: email labskaruna@gmail.com within 14 days of purchase for a full refund, no questions asked. If a file is broken or won't open, email labskaruna@gmail.com and we'll fix it or send a replacement. Accidental duplicate charges are refunded.

Company licence: one organisation, any number of staff.