Invoice Template & Guide Switzerland 2026 — with QR Invoice (English)

Professional Invoices from Day One — Legally Compliant Under Swiss Law

Is your invoice missing mandatory fields? Is your QR-Rechnung set up correctly? Are you charging the right MWST rate? One mistake can cost you money and credibility.

This guide covers everything — from the first invoice to the final Betreibung (debt collection). 16 pages, 5 examples, legally compliant.

📋 What's Inside?

All Mandatory Invoice Fields — Per Swiss Law (OR)

• What MUST be on every invoice (Obligationenrecht requirements)
• What SHOULD be on every invoice (best practice)
• UID number: when it's required and where to get it

QR Invoice (QR-Rechnung) — Complete Setup Guide

• IBAN vs. QR-IBAN — what's the difference and which do you need?
• Step-by-step: create your first QR invoice
• Recommended tools for QR invoice generation
• Common QR invoice mistakes and how to avoid them

MWST (VAT) Variants — Clearly Compared

• Invoicing WITH MWST: Standard rate 8.1%, reduced 3.8%, special 2.6%
• Invoicing WITHOUT MWST: when you're exempt (under CHF 100'000)
• SSS (Saldosteuersatz): simplified VAT for small businesses
• Reverse Charge: for international services

2 Complete Invoice Examples

• Example 1: Invoice WITH MWST (standard rate)
• Example 2: Invoice WITHOUT MWST (below threshold)
• Both with all mandatory fields marked and explained

Dunning Process — From Reminder to Debt Collection

• 3-step dunning process with suggested timelines
• When to charge late fees (and how much)
• Betreibungsamt: when and how to file
• Template texts for each dunning level

Glossary + Source References

• Bruttobetrag, Nettobetrag, Skonto, Zahlungsfrist, Betreibung...
• All terms explained with Swiss-specific context

🎯 Who Is This For?

• Freelancers sending their first invoices in Switzerland
• Self-employed professionals switching to QR invoices
• Small businesses wanting legally compliant invoicing
• Expats invoicing Swiss clients for the first time

Information as of: May 2026

Swiss Business Tools — Professional digital templates for Switzerland · swissbusinesstools.ch