Expiry date tracker - Notion template

This template provides a smart, centralized system to track the expiration dates of all your critical assets — from documents and subscriptions to licenses and contracts — so nothing ever slips through the cracks.

🗂 Core Item Tracking

The main database acts as your single source of truth. A powerful Formula 2.0 property automatically determines each item’s current status:

• ✅ Valid — Active and up-to-date
• 🟡 In a Month — Due within 30 days
• 🔥 Expiring Soon — Due within a week
• ❌ Expired — Past the due date

⚙️ Dynamic, Action-Ready Views

Organize and manage your workflow efficiently with pre-filtered views:

• All Items: Complete overview of everything being tracked
• By Category: Group items by type for quick navigation
• Valid: Assets that require no immediate action
• Expired: Quick-access list for overdue renewals

📊 Summary Dashboard

Gain immediate insights without cluttered rollups:

• Total Items: Count of all tracked assets
• Status Breakdown: Numbers for each status (Valid, In a Month, Expiring Soon, Expired)
• Status Mapping: Every item listed by name and expiry date, grouped under its current status for proactive management