Yoga Studio Profit Tracker

Yoga Studio Profit Tracker Excel for your yoga studio — member plans, class log, expenses, and a monthly P and L dashboard. Know what every member actually pays — and whether the month actually made money.

Built for yoga studio owners who need to know, member by member and class by class, what the membership is really worth per class — without accounting software. If a member is eating hours at a discount rate, this workbook shows it before the next membership.

WHAT'S INCLUDED (6 sheets):

- Member and Membership — member, membership, monthly fee, classes per month, effective rate, add-on revenue, and total monthly revenue for every member. Change a fee and the rate and totals update.

- Class Log — date, member, task, hours, hourly rate, amount, and whether it was billable for every class. Retainer rates are pulled from sheet 1 by formula; add-on classes are priced per class.

- Expenses — rent, supplies, software, marketing, insurance, licensing, and other overhead, with a monthly cost for each.

- Monthly P and L — revenue, rent, supplies, software, marketing, insurance, licensing and other expenses by month, Jan-Dec, with net profit and margin. Revenue is a formula from the Class Log.

- Dashboard — total revenue, members, hours, billable vs non-billable hours, capacity used, average rate, expenses, net profit and margin, best and weakest members, revenue by member, costs by category, and hours by member.

- Cover and How to Use — start here. Yellow cells are the only ones you edit.

EXAMPLE DATA (October 2026 — replace with your own numbers):

- 12 members; monthly fees 1,805; add-on revenue 300; total revenue 2,105.

- 109 classes per month; 122 hours logged (119 billable, 3 non-billable); capacity used 87.1 percent of a 140-hour month; average rate per billable hour 17.69.

- Rent 900, supplies 195, software 74, marketing 95, insurance 90, licensing 70, other 283; total expenses 1,707; net profit 398; net margin 18.9 percent.

- Best member by revenue: Frank Delgado, 400. Best effective rate: Frank Delgado, 50 per class. Lowest effective rate: Jack Morrison, 10 per class.

- Average monthly fee 150.42; average revenue per member 175.42; best add-on revenue 75 (Karen Patel).

HOW IT WORKS:

1. Download the Excel file instantly after purchase.

2. On sheet 1, enter each member's membership, monthly fee, classes per month, and add-on revenue. Effective rate and total monthly revenue fill in by formula.

3. On sheet 2, add a row per class: date, member (spelled exactly as on sheet 1), task, hours, hourly rate, and whether it was billable. Amount fills in by formula. Retainer rows pull the rate from sheet 1.

4. On sheet 3, enter each month's rent, supplies, software, marketing, insurance, licensing and other costs.

5. On sheet 4, enter rent, supplies, software, marketing, insurance, licensing and other expenses each month, then check capacity and net profit on the Dashboard.

HOW THE NUMBERS WORK:

Effective rate is monthly fee divided by classes per month. Total monthly revenue is the fee plus add-on revenue. Average rate per billable hour is total revenue divided by billable hours. Capacity used is hours logged divided by a 140-hour month. Net profit is revenue minus rent, supplies, software, marketing, insurance, licensing, and other expenses — before the owner's own pay, which comes out of profit as drawings.

WHO IT'S FOR:

Yoga studio owners who want memberships, effective rates per class, retail costs, billable hours, and a monthly P and L in one workbook — without accounting software.

PLEASE NOTE:

- This is a digital download. No physical item will be shipped.

- Works in Microsoft Excel and Google Sheets (upload to Google Drive to open in Sheets).

- Example data for October 2026 is included (12 members, 109 classes per month, 122 hours logged in total, 12 expense items). Replace it with your own numbers.

- The example is simplified: net profit is before the owner's own pay — the owner takes drawings from profit, so add an owner-pay line on the P and L if you draw a salary. Capacity is measured against a 140-hour month; change it on the Dashboard if your month is different.

- This is a bookkeeping and planning tool only, not tax, legal, or CPA advice.

- Due to the nature of digital downloads, refunds are not available. Message me before buying if you have a question.

Built by an accountant: B.S. Accountancy, ASU W. P. Carey, with revenue-reconciliation experience at Marriott and audit work at PwC.