AI Use Register Kit

Your team uses more AI than you think. Put it on one list, and decide what goes in it.

A working register for every AI tool your business uses, a short AI use policy that fills in from it, and a one-page staff card for everyday use. Built by registering TechEd Analyst's own AI use first.

What you get

• AI Use Register (Excel / Google Sheets): one row per AI tool with owner, approved uses, account type, most sensitive data allowed, whether the vendor trains on your data, how long it keeps it, and review dates. Next review dates fill in automatically and overdue tools are flagged.
• Ten vendor questions to ask before you approve a tool, with where to find each answer.
• Before You Paste card: a printable "never / with care / fine" guide for staff.
• New Tool Requests tab, and a Quarterly Review checklist with 10 checks.
• AI Usage Policy (Word): plain language, highlighted fill-ins that point back to your register, plus a staff acknowledgment page.
• Start Here guide (PDF): register your AI in an afternoon, in five steps.

New in version 3.1: a Find Your Shadow AI tab. Ten places AI tools hide in a small business, five questions for your team, and a column that shows which tools aren't on your register yet. The workbook now has 7 tabs: Start Here, AI Tool Register, Find Your Shadow AI, New Tool Requests, Vendor Questions, Before You Paste, Quarterly Review.

What it isn't: It records your decisions. It doesn't rate your business, sign off on anything, or replace a lawyer.

Works with: Microsoft Excel or Google Sheets; Word, Google Docs or Pages.

Terms: An organizing tool and starting draft for your own business. Not legal, tax, financial or compliance advice. Using it does not mean your business meets any law or standard. Provided as is, with liability limited to the price paid. Licensed for one business; please don't share or resell. Full License & Terms are inside the Start Here guide. If a file won't open or isn't as described, we'll fix it or refund you.

Drafted with help from AI tools. Built by Dr. Tennyson Johnson, founder of TechEd Analyst (techedanalyst.com).

Refund policy: Digital downloads are delivered instantly, so we don't offer returns. If a file won't open, is missing, or isn't what the listing described, contact us and we'll fix it or refund you in full. Full policy: techedanalyst.com/refund-policy

Sold by TechEd Analyst LLC (Connecticut).